Senior Executive

2 weeks ago

Klang, Selangor, Malaysia Hartalega NGC Sdn Bhd Full time

RESPONSIBILITIES

  • To ensure Sales Order data in D365 are available and accurate as per latest update by Sales/Marketing.
  • To raise vessel booking to shipping agent with accurate information.
  • To ensure booking confirmation received with correct required information.
  • To communicate with agents / liner for shipping quotation.(CIF shipments).
  • To communicate with agents/liner on return cargo arrangement from customer.
  • To arrange for container booking request to forwarding agent.
  • To monitor/ensure PIC follow up on container delivery by Haulage Company.
  • To check and verify shipment release before forward to QA department.
  • To prepare and check all shipping document before forward to related parties such as Invoice, packing list, shipping instruction etc.
  • To reconfirm all e-PR/ invoice received from agent before submit for Manager Approval.
  • To monitor all 3rd party documents/ supporting document required being obtained on time.
  • To ensure payment is secured before shipments is made.
  • To follow up with account/ Sales department for LC and T/T in advance.
  • To observes and implements policies, procedures and work instruction for the department.
  • To provide suitable training for staff to ensure they are well trained to carry out function effectively.
  • To assist in sourcing of shipping rates and rates negotiation.
  • To monitor and ensure for container / loading planning with forwarding and warehouse.
  • To check e-PR and PO issuance by Shipping Department.
  • To check and verify Marine Certificate of Insurance issued for CIF shipment and Debit Note from insurance company.
  • To prepare and monitor section expenses.
  • To compile and measure shipping KPI.
  • Any other tasks that assigned by your superior.

REQUIREMENTS

  • Bachelor Degree in Shipping / Logistic / Supply Chain or others equivalent or Diploma in related field.
  • Minimum 5 years with relevant experience.
  • Strong PC skills in MS Excel, Word & Power point.
  • Good administrative and supervisory skills.
  • Good written & communication skills (English & Bahasa Malaysia)

This role will be based at Sepang, Selangor.

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