HR Executive

2 days ago

Bandar Enstek Negeri Sembilan, Malaysia Jowat Manufacturing (SEA) Sdn Bhd Full time 40,000 - 60,000 per year

Key Responsibilities

Payroll Administration

  • Prepare and process monthly payroll for all employees accurately and on schedule.
  • Validate attendance, overtime, shift allowance, incentive, claims, and deductions before payroll run.
  • Ensure accuracy of new joiners, resignations, promotions, transfers, and salary adjustments in payroll system.
  • Generate pay slips and ensure proper distribution and confidentiality.

Statutory Compliance

  • Ensure compliance with local employment laws and statutory requirements (EPF, SOCSO, EIS, PCB, HRDC).
  • Prepare and submit monthly statutory contributions and annual forms (EA Forms, PCB statement).
  • Respond to statutory audits and provide necessary documents.

HR Data & Reporting

  • Maintain accurate payroll data and employee records in HRIS.
  • Prepare monthly payroll reports, cost analysis, manpower reports, and management summaries.
  • Support annual budgeting and salary review exercises.

Employee Support

  • Handle employee queries related to payroll, salary, benefits, deductions, and statutory matters.
  • Coordinate with Finance on payroll-related payments, reconciliations, and month-end closing.
  • Provide guidance to employees on statutory matters and company HR policies.

Process Improvement

  • Review and enhance payroll processes to improve accuracy, efficiency, and compliance.
  • Support HR digitalisation initiatives (HRIS, time attendance system, claims).
  • Participate in audits, internal controls, and HR projects as required.

Qualifications & Requirements

Education

  • Diploma / Degree in Human Resource Management, Accounting, Business Administration, or related field.

Experience

  • Minimum 2–3 years of experience in payroll administration (manufacturing environment will be an added advantage).
  • Experience using HRIS or payroll systems

Skills & Competencies

  • Strong knowledge of Malaysian labour laws and statutory requirements.
  • High attention to detail and strong numerical accuracy.
  • Proficient in MS Excel (pivot table, v-lookup, basic formulas).
  • Strong time management skills to meet tight deadlines.
  • Good communication and interpersonal skills.
  • Ability to maintain strict confidentiality and handle sensitive information.
  • Experience in  performing other HR functions will be an added advantage

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