Temporary Associate Executive, Human Resource

About the role

The Associate Executive, Human Resources is responsible for delivering
end-to-end HR operational support
, ensuring efficient execution of all plant HR processes. The role supports daily HR operations including onboarding, offboarding, time attendance, access card management, employee confirmation, overtime processing, medical check-ups, and HR compliance activities. This position also ensures accurate documentation, supports audit readiness, and collaborates closely with plant personnel and HQ HR teams.

Key Responsibilities

A. Employee Onboarding & Pre-Induction

• Coordinate pre-induction preparation for new hires (Pharma, Onco, Expats, Interns, Short-Term).
• Coordinate pre-induction for third-party contract workers (Packers, Cleaners, Security, Engineering).
• Conduct or support HR Induction sessions and office/plant tours.
• Perform post-induction administrative tasks, ensuring timely employee data updates and documentation.

B. Employee Offboarding Administration

• Process resignations and coordinate completion of the Exit Clearance Form for resignee.
• Revoke employee access in P1 Entry Pass System and Update List of Signatures under HR SOP.
• Archive resignee documents and manage obsolete document disposal according to SOP.

C. P1 Entry Pass System (Attendance & Door Access)

• Maintain software login credentials and troubleshoot access issues.
• Create new user profiles and access cards for employees and visitors.
• Add/update/remove door access permissions.
• Deactivate non-active users and ensure system cleanliness.
• Generate employee movement reports for business usage

D. Time Attendance, Leave & Overtime

• Prepare Monthly Time Attendance Report for payroll and management.
• Monitor and enforce monthly overtime claim deadlines.
• Generate Monthly Leave Reports to support manpower planning.
• Summarize employee and third-party overtime hours.
• Verify overtime claim forms and submit validated overtime reports according to the timeline.

E. Employee Shift Scheduling

• Prepare, update, and maintain Shift Schedule Templates for plant departments.

F. Medical Check-Ups & Health Compliance

• Arrange annual medical check-ups for employees.
• File and maintain medical records for compliance and audits.

G. HR SOP, Documentation & Audit Compliance

• Maintain and update HR SOP documents including maintaining Training Records (TNI & Matrix).
• Support SOP changes, reviews, and version control.
• Ensure SOP internal audit compliance and facilitate internal audits by Quality Assurance department.
• Support regulatory audits including NPRA and USFDA.

H. Employee Confirmation Process

• Initiate confirmation assessments.
• Coordinate with people managers on confirmation status.
• Prepare confirmation letters and file signed documents.

I. SOCSO & Personal Accident (PA) Compensation

• Initiate employee claim documents and follow up with employees on supporting materials.
• Prepare SOCSO & Personal Accident claim and related documents for the submission.

J. Support Activities

• Support employee engagement programs, and any Human Resources event.
• Maintain disciplinary records and support Environment, Safety and Health (EHS) inspections.
• Participate in HR projects and other tasks as assigned by management.

About you

Education:

Bachelor's degree or equivalent experiences in Human Resources, General Business Management, Marketing, Industrial/Organizational psychology, or related field.

Languages:

English: fluent spoken & written

Local language: preferable

Experience:

Minimum 1-3 years of HR Generalist experience

Good knowledge about Pharmaceutical / Healthcare talent landscape is an advantage

Meticulous, resourceful, agile and a team player

Excellent communication skills - ability to build rapport with employees, stakeholders, and HR vendors