Associate Executive, Human Resources

About us

Novugen is a wholly owned subsidiary of SciTech International, a UAE-based group with over 30 years of experience in the healthcare industry. We specialize in venturing into strategic healthcare businesses and developing world-class healthcare facilities across the globe. With operations in multiple countries across continents, our global presence and expertise empower us to meet the complex challenges of delivering hard-to-source, technology-intensive pharmaceutical products to market.

Our manufacturing facilities in Bandar Enstek, Negeri Sembilan, are the first USFDA-approved pharmaceutical manufacturing facilities in Malaysia and Southeast Asia. We are also the first pharmaceutical company in the region to be vertically integrated from R&D to manufacturing, giving us greater control over the supply chain and reflecting our commitment to meeting a wide range of stringent regulatory standards.

At Novugen, we are united by a shared vision, with a team of talented individuals from diverse backgrounds and nationalities working together towards one common goal. We are driven by a passion for science and innovation, striving to accelerate the launch of pharmaceuticals that lack robust generic alternatives due to their complexity. Our continued investment in R&D and dedication to excellence aim to provide early access to affordable, high-quality medicines, impacting lives across the world.

Together, we are shaping the future of healthcare and changing lives everywhere.

About the role

The Associate Executive, Human Resources is responsible for delivering end-to-end HR operational support, ensuring efficient execution of all plant HR processes. The role supports daily HR operations including onboarding, offboarding, time attendance, access card management, employee confirmation, overtime processing, medical check-ups, and HR compliance activities. This position also ensures accurate documentation, supports audit readiness, and collaborates closely with plant personnel and HQ HR teams.

Job Responsibilities:

A. Employee Onboarding & Pre-Induction

• Coordinate pre-induction preparation for new hires (Pharma, Onco, Expats, Interns, Short-Term).

B. Employee Offboarding Administration

• Process resignations and coordinate completion of the Exit Clearance Form for resignee.
• Revoke employee access in P1 Entry Pass System and Update List of Signatures under HR SOP.
• Archive resignee documents and manage obsolete document disposal according to SOP.

C. Entry Pass System (Attendance & Door Access)

• Maintain software login credentials and troubleshoot access issues.
• Create new user profiles and access cards for employees and visitors.
• Add/update/remove door access permissions.
• Deactivate non-active users and ensure system cleanliness.
• Generate employee movement reports for business usage

D. Time Attendance, Leave & Overtime

• Prepare Monthly Time Attendance Report for payroll and management.
• Monitor and enforce monthly overtime claim deadlines.
• Generate Monthly Leave Reports to support manpower planning.
• Summarize employee and third-party overtime hours.
• Verify overtime claim forms and submit validated overtime reports according to the timeline.

E. Employee Shift Scheduling

• Prepare, update, and maintain Shift Schedule Templates for plant departments.

F. Medical Check-Ups & Health Compliance

• Arrange annual medical check-ups for employees.
• File and maintain medical records for compliance and audits.

G. HR SOP, Documentation & Audit Compliance

• Maintain and update HR SOP documents including maintaining Training Records (TNI & Matrix).
• Support SOP changes, reviews, and version control.
• Ensure SOP internal audit compliance and facilitate internal audits by Quality Assurance department.
• Support regulatory audits including NPRA and USFDA.

H. Employee Confirmation Process

• Initiate confirmation assessments.
• Coordinate with people managers on confirmation status.
• Prepare confirmation letters and file signed documents.

I. SOCSO & Personal Accident (PA) Compensation

• Initiate employee claim documents and follow up with employees on supporting materials.
• Prepare SOCSO & Personal Accident claim and related documents for the submission.

J. Support Activities

• Support employee engagement programs, and any Human Resources event.
• Maintain disciplinary records and support Environment, Safety and Health (EHS) inspections.
• Participate in HR projects and other tasks as assigned by management.
• Coordinate pre-induction for third-party contract workers (Packers, Cleaners, Security, Engineering).
• Conduct or support HR Induction sessions and office/plant tours.
• Perform post-induction administrative tasks, ensuring timely employee data updates and documentation.

About you

• Bachelor's degree or equivalent experiences in Human Resources, General Business Management, Marketing, Industrial / organizational psychology, or related field.
• Minimum 1-3 years of HR Generalist experience.
• Experience in Pharmaceutical / Healthcare industry or GMP environment will be an advantage.
• Meticulous, resourceful, agile and a team player.
• Excellent communication skills - ability to build rapport with employees, stakeholders, and HR vendors

Job Type: Contract

Contract length: 5 months

Pay: From RM2,500.00 per month

Benefits:

• Free parking
• Health insurance

Application Question(s):

• Please state your expected salary.
• Would you be available to start first week of February 2026?
• Please state your notice period.

Experience:

• Human resources: 1 year (Preferred)

Work Location: In person

Expected Start Date: 02/02/2026