Account Clerk and Admin

2 days ago

Ipoh, Perak, Malaysia KMS Automatic Sdn Bhd Full time

Key Responsibilities:

Accounting Responsibilities:

  • Invoice Management: Process, verify, and record invoices from vendors, ensuring accuracy and timely payments.
  • Bank Reconciliation: Assist in reconciling bank statements and company financial records.
  • Accounts Payable/Receivable: Monitor and track accounts payable and receivable, ensuring proper documentation and timely payments/collections.
  • Data Entry: Accurately input financial data into accounting software or spreadsheets.
  • Payroll Assistance: Support payroll processing by collecting employee timesheets and ensuring accuracy in pay computations.
  • Financial Reporting: Assist in preparing financial reports, balance sheets, and income statements for review by senior management.
  • Petty Cash Management: Maintain and reconcile petty cash transactions.

Administrative Responsibilities:

  • Office Coordination: Manage office supplies, equipment, and ensure the office environment is organized and functional.
  • Communication: Answer phone calls, respond to emails, and direct inquiries to appropriate departments.
  • Document Filing: Maintain both digital and physical filing systems for important records, contracts, and other company documents.
  • Scheduling & Meetings: Assist in scheduling meetings, preparing agendas, and taking minutes during meetings.
  • Correspondence: Draft, proofread, and distribute business correspondence and memos as needed.
  • Customer & Vendor Support: Provide administrative support to customers and vendors, ensuring effective communication and service.

Requirements:

  • Educational Qualification: Diploma or higher in Accounting, Business Administration, or related field.
  • Experience: Previous experience in accounting, administration, or related roles is an advantage.

  • Technical Skills:

  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

  • Knowledge of accounting software (e.g., QuickBooks, MYOB, Xero) is a plus.

  • Soft Skills:

  • Strong organizational and multitasking skills.

  • Attention to detail and accuracy.
  • Effective communication and interpersonal skills.
  • Ability to work independently and as part of a team.

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