Senior Corporate Secretarial

1 day ago

Bukit Damansara Kuala Lumpur, Malaysia Ascentium Max Sdn Bhd Full time 4,000,000 - 8,000,000 per year

Job Summary:

To review, plan, prepare and manage the execution of corporate secretarial service deliverables and to fulfill multi-dimensional clients' requests and requirements riding on pre-defined workflows, technology and systems to ensure and provide quality work and services in timely manner in compliance with the companies laws and regulations of Hong Kong and/or BVI jurisdictions and to promote good corporate governance practices.

Job Descriptions:

1. Full Corporate Secretarial Management

  • Executing a full range of company secretarial services, including company incorporation across multiple jurisdictions using internal systems (e.g., portal/BlueMeg).
  • Preparing and filing statutory returns, forms, and compliance documents.
  • Updating and maintaining accurate and complete corporate secretarial files, registers, and records.

2. Administrative & Compliance Support

  • Performing data entry, data updates, storage, filing, and other administrative tasks in the company's designated systems.
  • Ensuring proper housekeeping and organisation of client documents and statutory files.

3. Client Communication & Service Standards

  • Acknowledging client requests/queries within 1 business day.
  • Following up on required information or documents within 2 business days.
  • Upholding high standards of corporate governance, compliance, and regulatory requirements.

4. Supervisory & Review Responsibilities

  • Assisting the Team Lead in reviewing and checking the work prepared by Specialists.
  • Monitoring and guiding Specialists on corporate secretarial tasks.
  • Ensuring Specialists strictly adhere to internal policies and SOPs.

5. Operational Support & Higher-Level Tasks

  • Performing medium to high-complexity tasks as assigned by management or superiors.
  • Providing direct support to Specialists when required, such as filings, data entry, and administrative duties.
  • Ensuring consistent compliance with internal policies and Standard Operating Procedures (SOPs).

Qualifications and Requirements:

  • College or Bachelor's Degree in related discipline e.g. Corporate Administration, Corporate Governance, Business Administration, or any other related discipline etc.
  • Part ICSA qualification/Graduate of ICSA is an advantage.
  • Must have at least 4 - 6 years of relevant working experience
  • Must have basic knowledge and understanding of listing rules and local governance and practices.
  • Experience with BlueMeg is an advantage/preferred.
  • Proficiency in the English language.
  • Able to read and write Simplified Chinese.

PERSONAL SKILLS/ ATTRIBUTES

  • Possess good communications, analytical and problem-solving skills.
  • Good command of both spoken and written English and Simplified Chinese.
  • Able to converse in Cantonese and/or Mandarin.
  • Familiar with Companies Acts and filings of statutory forms to the authorities.
  • Computer literate in MS Office.
  • Able to work independently and is a good team player.
  • Good interpersonal skills and ability to work well with team members.
  • Able to work under pressure and meet submission deadlines with minimal supervision and guidance.
  • Able to identify and demostrate clear comprehension of clients' and organizational needs.
  • Punctuality at work at all times.
  • Confident in facing issues and/or resolving issues/challenges.
  • Good time management.

  • Corporate Secretary

    1 week ago

    Kuala Lumpur, Malaysia TAZ Corporate Holding Sdn Bhd Full time

    Job Responsibilities: - To support the Company Secretary in a wide range of company secretary functions and related statutory requirements - Responsible for the preparation of resolutions, minutes of meetings and other corporate secretarial documents - Proficient in using MYCOID system amongst others for incorporation of companies, allotment of shares,...

  • Corporate Secretarial, Senior Executive

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Amerits Corporate Sdn Bhd Full time 90,000 - 120,000 per year

    Job Responsibilities:To manage a portfolio of clients and monitor the compliance of statutory and regulatory deadline in accordance with the requirements of the Companies Act 2016.Preparation of circular resolutions, statutory forms and other corporate secretarial documents in compliance with the relevant statutory regulations and guidelines.Familiar with...

  • Senior Corporate Secretarial

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Amethyst Partners Full time 120,000 - 180,000 per year

    Our client, an established service provider is looking for aSenior Officer, Corporate Secretarial Servicesto provide high-level corporate governance and compliance support to clients. This role is based in Kuala Lumpur.Key Responsibilities:Corporate Governance & Compliance : Ensure clients comply with regulatory requirements, manage company incorporations,...

  • Corporate Secretarial Executive

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Amerits Corporate Sdn Bhd Full time 60,000 - 120,000 per year

    Job Responsibilities:Client management: manage a diverse portfolio of clients, ensuring compliance with all statutory requirements. Prepare resolution, statutory forms and other corporate secretarial documents while keeping relevant statutory records up to date.Advisory role : Serve as a trusted advisor to clients on secretarial matters, providing expert...

  • Corporate Secretary

    2 weeks ago

    Kuala Lumpur, Malaysia GrowthFn sdn bhd Full time

    Corporate Secretarial Assistant Executives / Executives are generally responsible for the corporate compliance, governance and administration of companies and corporations in compliance with the Companies Act 2016 and Bursa Malaysia Securities Berhad (“Bursa”)'s Listing Requirements. **Duties and responsibilities** You will play an important role...

  • Senior Executive, Group Corporate Secretarial

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia MMC Corporation Berhad Full time 48,000 - 84,000 per year

    Position Title: Senior Executive, Corporate SecretarialLocation: MMC Corporation Berhad (Wisma Budiman KL)Employment Type: Full-timeDepartment: Corporate SecretarialRole OverviewWe are seeking a meticulous and proactive Senior Executive to join our Corporate Secretarial team. The successful candidate will be responsible for supporting the Company Secretary...

  • Corporate Secretarial Assistant

    3 days ago

    Kuala Lumpur, Malaysia FRVT (MY) Sdn Bhd Full time

    FRVT (MY) Sdn Bhd is a fast-growing corporate secretarial firm based in Q Sentral, Kuala Lumpur. With a collective experience of 8 years of helping companies to consolidate their documents and re-structuring a company's strengths and qualities, we can help any business to reach its highest growth potential. Our Company is looking for someone who will help...

  • Manager, Corporate Secretarial

    1 day ago

    Kuala Lumpur, Malaysia MMC Corporation Berhad Full time

    **Position Title**: Manager, Corporate Secretarial **Location**: MMC Corporation Berhad (Wisma Budiman, Kuala Lumpur) **Employment Type**: Full-time **Department**: Corporate Secretarial **Role Overview** **Key Responsibilities** - Act as the principal licensed company secretary for the organisation, in accordance with the Companies Act 2016. - Lead the...

  • Corporate Secretarial, Assistant Manager

    1 week ago

    Kuala Lumpur, Malaysia ZICO Corporate Services Sdn Bhd Full time

    **Responsibilities**: - Assist the Team Manager to manage and perform the full spectrum of corporate secretariat tasks pertaining to a portfolio of clientele - Attend meetings, preparing resolutions and minutes of meetings - Provide advice on compliance requirements and ensure client’s compliance with statutory and regulatory requirements. - Regularly...

  • Manager, Corporate Secretarial

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Malakoff Corporation Berhad Full time 100,000 - 120,000 per year

    Job Descriptions:Oversee and manage all corporate secretarial functions, ensuring compliance with the Companies Act 2016, Bursa Malaysia requirements, and other relevant laws and regulations.Serve as the primary point of contact for corporate governance and secretarial matters, providing expert advice and support to the Board of Directors and senior...