Company Secretary

2 weeks ago

Taman Tun Dr Ismail Kuala Lumpur, Malaysia NEXTGREEN PULP & PAPER SDN. BHD. Full time 60,000 - 120,000 per year

Job Responsibilities:

  • Prepare and lodge statutory returns and documents to the Companies Commission of Malaysia (CCM) within regulatory deadlines, ensuring legal compliance.
  • Keep statutory records up-to-date, including company registers, resolutions, minutes, and returns in accordance with the Companies Act, 2016.
  • Communicate effectively with CCM, solicitors, and auditors to ensure all prepared documents meet necessary requirements.
  • Schedule and prepare for Board and Members meetings, including drafting notices, agendas, and documenting proceedings.
  • Prepare and circulate Board and Members meeting minutes and resolutions, ensuring timely approval and sign-off from Directors and Members.
  • Keep abreast with the requirements of the practicing certificate issued under section 241 of the Companies Act 2016.
  • Be knowledgeable of law of meetings, meeting procedures, particularly quorum requirements, voting procedures and proxy provisions and be responsible for the proper conduct of meetings.
  • Aware of all relevant reporting and other regulatory requirements imposed by statute within which the company operates.
  • Monitor changes in legislation and regulation affecting the company's operations, advising the aboard accordingly and ensuring appropriate internal processes are updated.
  • Be present or represented at meetings including board meetings to properly exercise the professional responsibilities as a company secretary of the company.
  • Facilitate good communication between the board, its committees, senior management, non-executive directors, shareholders and, where relevant, regulators.
  • Organize and administer board meetings, committee meetings and annual general meetings (AGMs), including preparing agendas, circular resolutions, distributing papers, taking minutes, and other corporate secretarial documents as and when required, and ensuring decisions are implemented.
  • Assist in drafting and making relevant announcements to Bursa Malaysia, submission to authorities, annual reports, circulars to shareholders, and corporate exercises.
  • Assist with various ad-hoc assignments and administrative tasks as needed.

Job Requirements:

  • Master's degree/Bachelor's Degree in Business Law, Corporate Governance or a related field.

  • Qualified Company Secretary (ACS) with a membership of any professional body recognised by the Companies Commission of Malaysia (SSM), which includes: Malaysian Chartered Secretaries and Administrators (MAICSA) or Malaysian Association of Company Secretaries (MACS).

  • 3+ years of experience as a company secretary or a similar role in corporate governance and compliance.
  • Strong knowledge of corporate law, regulations and governance principles.
  • Strong command of written and spoken English. Mandarin, Malay to effectively communicate with stakeholders and prepare documents.
  • Familiarity with Microsoft Word and Excel to efficiently manage documentation and data.
  • Attention to detail: A meticulous and well-organized approach to ensure accuracy in all aspects of the role.
  • Interpersonal skills: Excellent communication abilities to interact effectively with senior executives, management and board members.
  • Ability to work independently and handle confidential information with discretion.
  • Attention to detail and the ability to work effectively under pressure in a fast-paced environment.

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