Executive Assistant

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia HerRise Elevare Sdn Bhd Full time 180,000 - 360,000 per year

Position: Executive Assistant (Global Locations)

Locations: Hong Kong, Malaysia, Japan, Philippines, Vietnam, Thailand (1–2 per location)

Position Overview

This role begins with a strong focus on Human Resource responsibilities, under the coaching and training of the HR department. The initial scope will involve HR support, recruitment coordination, and organisational development, as well as supporting the PR team training activities.

As the candidate progresses, the role will transition into a full Executive Assistant function, providing high-level support to management across business operations, communication and cross-border coordination.

Key Responsibilities

Phase 1 — HR Support (Initial Focus)

  • Develop and execute HR strategies aligned with business goals.
  • Lead and support HR initiatives including recruitment, onboarding, training, and employee relations.
  • Support organizational structure planning and build recruitment and assessment frameworks to ensure effective talent acquisition and development

Phase 2 — Executive Assistant Responsibilities (Transition Stage)

  • Provide administrative and operational support to management.
  • Manage calendars, meeting arrangements, travel logistics and documentation.
  • Prepare business materials, reports, presentations and briefing papers.
  • Coordinate communication between leadership and internal departments.
  • Assist with cross-border engagements, business meetings, events and partner visits.
  • Maintain confidentiality and handle sensitive information with discretion.

Requirements

  • Bachelor's degree or above, preferably from a reputable university.
  • Strong proficiency in Chinese and English (written and spoken).
  • Excellent communication, coordination, and interpersonal skills.
  • Strong organizational ability, attention to detail, and high level of professionalism.
  • Confident presentation and executive presence suitable for business environments.
  • Able to travel short-term or be assigned to overseas offices if required.
  • Experience in administration, HR, event coordination or business support is a plus.

职位:高管助理(全球岗位)

工作地点:**香港、马来西亚、日本、菲律宾、越南、泰国(每个办公点 1–2 人)

该岗位将以人力资源工作为重点起步,由人事部门进行系统培训。初期工作范围包括:人力资源战略支持、招聘协调、组织发展,以及协助培训公关团队相关工作。

随着个人能力和经验的提升,岗位将逐步转型为高管助理角色,为管理层提供业务运营、沟通协调及跨境支持等高层次服务。

主要职责第一阶段 — 人力资源支持(初期重点)

  • 制定并执行与业务目标一致的人力资源策略
  • 主导或参与招聘、入职、培训及员工关系等工作
  • 协助组织架构规划和人力资源体系建设
  • 处理相关文件、报表、数据及部门协调工作
  • 根据需要参与公关团队培训与支持工作

第二阶段 — 高管助理职责(逐步过渡)

  • 为管理层提供行政及运营支持
  • 安排日程、会议、差旅、文件和相关事宜
  • 准备业务材料、报告、演示文稿及简报文件
  • 协调管理层与内部部门之间的沟通与协作
  • 协助跨境会议、商务活动、合作方拜访及对外接待
  • 严格保密,妥善处理敏感信息

任职要求

  • 本科及以上学历,优先考虑知名院校。
  • 精通 中文及英文,具备良好的口头与书面表达能力。
  • 沟通能力强,具备优秀的组织协调及人际互动能力。
  • 做事细致、条理清晰,具备高度专业形象及职业素养。
  • 能接受短期差旅或区域派遣。
  • 具备行政、人力资源、会务接待或商务支持经验者优先。

Note: Higher salary range may be offered for roles in Hong Kong and Japan based on local market conditions. 香港及日本地区可根据当地市场适当上调薪资。

Others Benefits: Performance bonus, 13 month salary, others loyalty bonus or incentives & etc

Job Types: Full-time, Permanent

Pay: Up to RM18,000.00 per month

Benefits:

  • Opportunities for promotion

Work Location: In person

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