Project Admin

6 days ago

Bangsar South, Malaysia ANCUBIC CAPITAL SDN BHD Full time

Job Descriptions:

  • Provide administrative and clerical support to the Project and Construction teams in daily operations.
  • Prepare, organize, and maintain project documents including correspondence, meeting minutes, work progress reports, purchase orders, and contracts.
  • Assist in the coordination of project schedules, site activities, and progress monitoring to ensure timely completion.
  • Liaise with consultants, contractors, suppliers, and internal departments to ensure smooth communication and document flow.
  • Monitor and follow up on material requisitions, delivery orders, and related documentation.
  • Maintain proper filing systems (both hard and soft copies) for project records, drawings, and reports.
  • Assist in preparing project progress claims, variation orders, and other administrative reports as required.
  • Support the preparation of tender documents, quotation summaries, and submission packages.
  • Track and compile project costs, budgets, and status updates for management review.
  • Handle general office administration for the project site, including stationery, logistics, and documentation control.
  • Ensure compliance with company policies, safety standards, and project documentation procedures.
  • Perform other duties as assigned by the Project Manager or management.

Job Requirements:

  • Diploma or Bachelor's Degree in Business Administration, Construction Management, Quantity Surveying, or related field.
  • Minimum 2–4 years of working experience in project administration, preferably within the property development or construction industry.
  • Familiar with project documentation flow, contract administration, and site coordination.
  • Good organizational, multitasking, and time management skills.
  • Strong attention to detail and accuracy in handling project records and reports.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and document management systems.
  • Good interpersonal and communication skills to coordinate with multiple stakeholders.
  • Able to work independently with minimal supervision and willing to be based at project sites when required.
  • Knowledge of construction terms, project timelines, and documentation standards will be an added advantage.

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2, RM4,500.00 per month

Benefits:

  • Free parking
  • Opportunities for promotion
  • Professional development

Experience:

  • Project Admin: 1 year (Preferred)

Language:

  • Mandarin (Preferred)
  • English (Preferred)
  • Bahasa Malaysia (Preferred)

Willingness to travel:

  • 25% (Preferred)

Work Location: In person

  • Intern (Admin, Marketing, Sales) - Kuala Lumpur

    14 hours ago

    Bangsar South, Malaysia NW CORPORATE ADVISORY SDN BHD Full time

    **Company Overview**: NW Group is a dynamic and innovative company specializing in SME loans, government grants, training, and team-building services. We are dedicated to fostering talent and providing valuable learning experiences for our interns. **Internship Overview**: We are seeking enthusiastic and motivated interns to join our team in the Admin,...

  • Project Admin

    6 days ago

    Bangsar, Malaysia PHOTOVOLTECH SDN BHD Full time

    Collaborate with Project Managers regarding contract documents, change orders, contract modifications and approvals. - Assist in the planning, execution, and monitoring of projects. Ensure that project milestones and deliverables are met on schedule and within budget. - Prepare, organize, and maintain project documentation, including project plans, project...

  • Operation Assistant

    2 days ago

    Bangsar South, Malaysia Gong Cha Malaysia Full time

    * Assist in the coordination of day-to-day operations, ensuring efficiency and productivity. - Provide administrative support to the operations team, including preparing reports, maintaining records, and handling correspondence. - Manage and track inventory, office supplies, and equipment. - Schedule meetings, appointments, and maintain calendars for the...

  • Admin Executive

    2 days ago

    Bangsar South, Malaysia Linc Shared Services Full time

    **Requirement**: - Strong organizational and multitasking skills. - Excellent communication and interpersonal abilities. - Proficiency in office software - Ability to work independently and as part of a team. - Working hours: Mon to Fri, 9.00am - 6.00pm **Responsibility** **Administrative Support**: - Organize and schedule meetings, appointments, and...

  • Pricing Analyst

    6 days ago

    Bangsar South, Malaysia Lifework HR Services Sdn Bhd Full time

    **Responsibilities**: - Review all requests for rate changes and rates for new business to ensure they comply with policy, and provide them appropriately to ensure profitable growth - Perform analysis of bid request and provide pricing recommendation - Support the implementation of General Price Increase (GPI) and Services & Surcharges - Provide support to...

  • Pricing Executive

    2 weeks ago

    Bangsar South, Malaysia Lifework HR Services Sdn Bhd Full time

    **Responsibilities**: - Review all requests for rate changes and rates for new business to ensure they comply with policy, and provide them appropriately to ensure profitable growth - Perform analysis of bid request and provide pricing recommendation - Support the implementation of General Price Increase (GPI) and Services & Surcharges - Provide support to...

  • Operation & Customer Support (Immediate Chinese Speaker)

    2 weeks ago

    Bangsar South, Malaysia Guinevere Global Sdn Bhd (Juno Market) Full time

    **Key Responsibilities include (not limited to)**: **Operations**: 2. Perform client's Due Diligence check and update client account information. 5. Perform clients' trading account adjustment. 6. Review and approval on withdrawal request. 5. Perform back-office operations and support for both external and internal. 6. Perform customer service functions and...

  • Purchasing/admin Executive

    2 weeks ago

    Bangsar South, Malaysia Sunfert Bangsar South Full time

    Responsible to source, negotiate and purchase materials from both local and oversea vendors. - Working closely with HODs in choosing the suppliers that the company will deal with and maintaining the legal interaction with them. - Issuing of Purchase Requisition, Purchase Orders and follow up on delivery to ensure purchase orders are well received and items...

  • General Admin Assistant

    2 days ago

    Bangsar, Malaysia Lees Frozen Food Sdn Bhd Full time

    **Job Responsibility**: - Develop and carry out efficient documentation and filling, business reviews, minute of meetings and other business documents. - Prepare correspondence, presentations, reports, and other projects as requested and briefs. - Handle requests, feedback, and queries quickly and professionally. - Delegate tasks appropriately to other...

  • Logistic & Sales Admin Executive

    2 days ago

    Bangsar South, Malaysia Wonder Byte (M) Sdn Bhd Full time

    **Job Overview**: We are a support office located in Bangsar South, Kuala Lumpur, serving the HQ tyre wholesale business in Australia, which has four branches. We are seeking a detail-oriented and proactive Administrative Executive to provide administrative support and ensure smooth operations throughout the organization. In this role, you will manage...