Administrative Assistant

4 days ago


Kuching, Sarawak, Malaysia HLM Machinery Sdn Bhd Full time

Job Description:

  1. General Administrative Support

  2. Handle emails, maintain call logs, messages and inquiries.

  3. Perform clerical tasks such as photocopying, scanning, filing, data entry, and record-keeping.
  4. Update and maintain asset records (quarterly audit, register, disposal) and databases.
  5. Manage company assets and facilities, including pool cars, staff quarters, utilities, office supplies, and reporting maintenance issues.
  6. Handle administrative support tasks such as issuing quotations/DOs and coordinating with Legal and IT departments.
  7. Human Resources Support

  8. Assist in coordinating office events, meetings, and conferences.

  9. Assist with employee lifecycle processes, including recruitment, onboarding, exits, and resignations.
  10. Help administer employee benefits (SOCSO, insurance, leave records).
  11. Verify attendance and leave records.
  12. Assist in overtime calculations and accuracy checks.
  13. Support disciplinary management processes.
  14. Arrange business travel (flights, accommodation, transport).
  15. Verify and process travel expense claims.
  16. Maintain and update employee files (hardcopy/digital).
  17. Assist in compiling HR documents (employment contracts, offer letters, etc.).

Job Requirements:

  • Minimum Qualification: Diploma or Degree in Human Resources
  • Proficient in Mathematics and English
  • At least 1 year of related experience

Benefits:

  • Health insurance
  • Opportunities for promotion
  • Professional development


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