Administration Manager

2 days ago

Kota Kinabalu, Sabah, Malaysia KTI Group Full time 48,000 - 96,000 per year

Role Description

This is a full-time, on-site role for an Administration Manager based in Kota Kinabalu, Sabah. The responsibilities include overseeing daily office operations, managing administrative staff, coordinating schedules, maintaining records and compliance, and streamlining administrative processes to enhance organizational efficiency.

General Duties

  • Develop and improve admin policies and procedures.
  • Manage daily admin operations and supervise staff.
  • Support HR with staff development and welfare matters.
  • Coordinate with departments to provide necessary admin support.
  • Maintain positive working culture and resolve issues.
  • Ensure compliance with SOPs and legal requirements.
  • Manage internal communication, reports, and filing.
  • Handle office supplies, purchasing, and budgeting.

Document Control

  • Set up and manage proper filing, document tracking, version control, and archiving.

Sub-Sale Administration

  • Liaise with sellers, buyers, banks, and lawyers on sub-sale documents.
  • Handle customer queries and prepare timely reports.
  • Maintain accurate records of transactions.

General Administration

  • Manage procurement, office facilities, meeting rooms, and service providers.
  • Oversee company insurance and machinery permits.

Company Asset Management

  • Manage maintenance, repairs, and records of company assets.
  • Oversee leases, asset safety, and space usage.
  • Recommend asset purchases or disposals.
  • Handle asset budgeting and compliance.

ESG Committee

  • Support ESG initiatives and implement sustainable office practices.
  • Monitor and report ESG performance and improvements.

Qualifications

  • Diploma / Degree in Business Administration, Management, or related field.
  • Minimum 
    5 years' experience
     in administrative management, preferably in the construction or property development industry.
  • Knowledge of 
    document control systems
     and records management.
  • Strong leadership, organizational, and communication skills.
  • Proficient in Microsoft Office and administrative software.
  • Able to work independently, multitask, and maintain confidentiality.

  • Administrative Assistant

    2 weeks ago

    Kota Kinabalu, Sabah, Malaysia Kombinasi Saudagar Sdn Bhd Full time 20,000 - 30,000 per year

    About the Role:Our company is seeking a highly organised and efficient Administrative Assistant to support our daily office operations. The ideal candidate will be a reliable professional with excellent communication skills and a strong ability to multitask.Key Responsibilities:Provide general administrative support to the team.Qualifications:Diploma and...

  • administrative assistants

    2 days ago

    Kota Kinabalu, Sabah, Malaysia Top Trading And Supply Sdn Bhd Full time 30,000 - 60,000 per year

    About the role We are seeking a talented and experienced Administrative Assistant to join our team at Top Trading And Supply Sdn Bhd in Kota Kinabalu, Sabah. In this full-time role, you will be responsible for providing comprehensive administrative and purchasing support to ensure the smooth running of our operations.What you'll be doingHandling a variety...

  • administrative assistant

    2 days ago

    Kota Kinabalu, Sabah, Malaysia Golden Gate Ventures Sdn Bhd Full time 40,000 - 60,000 per year

    Key person for office administration, human resource and operation.Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored.Responsible for...

  • Administrative Executive

    6 minutes ago

    Kota Kinabalu, Sabah, Malaysia MITIME CONSTRUCTION MALAYSIA SDN BHD Full time 30,000 - 60,000 per year

    About the role We are seeking an experienced Administrative Executive (Mandarin Speaker) to join our growing team at MITIME CONSTRUCTION MALAYSIA SDN BHD' in Kota Kinabalu, Sabah. In this full-time position, you will be responsible for providing high-level administrative support to our management team, ensuring the smooth running of our office...

  • Administrative (PERAK)

    2 days ago

    Kota Kinabalu, Sabah, Malaysia Traverse Tours Sdn Bhd Full time 18,000 - 30,000 per year

    JOB DESCRIPTIONResponding to Inquiries: Answer incoming calls from customers regarding reservations, availability, and other related inquiries.Booking Reservations: Assist customers in booking reservations accurately and efficiently, ensuring all necessary details are recorded.Customer Service: Provide excellent customer service by addressing customer needs,...

  • Accounts and Administration Executive

    2 weeks ago

    Kota Kinabalu, Sabah, Malaysia zoelife sdn bhd Full time 30,000 - 60,000 per year

    Accounting dutiesProcess invoices, payments, and receiptsManage accounts payable and accounts receivablePerform bank and ledger reconciliationsHandle petty cash and other cash flow processesAssist with payroll, tax filings, and financial reportingUpdate accounting databases and maintain financial documentsAdministrative dutiesOrganize and maintain filing...

  • Office Administrator

    2 weeks ago

    Kota Kinabalu, Sabah, Malaysia Aplus Communication Sdn Bhd Full time 24,000 per year

    Female onlyKey ResponsibilitiesOffice Operations: Overseeing the daily operations of the office, ensuring it is organized, clean, and efficient.Communication: Answering phone calls and emails, directing inquiries to the appropriate departments or individuals, and acting as a point of contact for both internal staff and external clients.Scheduling &...

  • Administrative Coordinator

    2 days ago

    Kota Kinabalu, Sabah, Malaysia Kim Guan Hap Kee Sdn Bhd Full time 30,000 - 50,000 per year

    Admin Office Coordinator / 行政办公室协调员Location / 工作地点:Inanam, SabahEmployment Type / 聘用性质:Full-Time, Onsite 全职(现场办公)Salary / 薪资:Up to RM2,000 (Negotiable) / 高达 RM2,000(可商议)Company Overview / 公司简介Kim Guan Hap Kee Sdn Bhd (KGHK) is a long-established FMCG distributor in Sabah, serving over 700...

  • Administrative Assistant cum Receptionist

    2 days ago

    Kota Kinabalu, Sabah, Malaysia -203a-4ec6-9f73-6849a47511ef Full time 2,400 - 6,000 per year

    About the role Perunding Jayareka Sdn Bhd is seeking a dedicated and organised Admin Assistant cum Receptionist to join our team in Kolam Centre 2, Jalan Lintas, Kota Kinabalu, Sabah. This full-time position will provide essential administrative support to our growing company, playing a vital role in ensuring the smooth running of day-to-day operations.What...

  • Administrator (Event Planning & Marketing Focus)

    2 weeks ago

    Kota Kinabalu, Sabah, Malaysia Private Advertiser Full time 30,000 - 60,000 per year

    I. Administrative Support:a. Prepare and distribute meeting agendas, take minutes, and follow up on action items.b. Maintain and organize electronic and paper files, ensuring easy access to information.c. Assist with the preparation of reports, presentations, and other documents as needed.II. Event Planning Support:a. Assist in the planning and execution of...