Administration Assistant

1 day ago

Kota Kinabalu, Sabah, Malaysia Yokogawa Full time 40,000 - 60,000 per year

Not just a job, but a career

Yokogawa, award winner for 'Best Asset Monitoring Technology' and 'Best Digital Twin Technology' at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries. 

Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.

About the Team
Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.

MAIN DUTIES & RESPONSIBILITIES:

1) Project Coordination Support

  • Assist the Branch Manager in coordinating project execution, specifically focusing on procurement and submission processes to the Operations team (GBS ASEAN SCM).
  • Monitor the delivery status of equipment from vendors, ensuring timely arrival and resolving any delays or discrepancies.
  • Track and update the Equipment Calibration and Equipment Loan records to maintain accuracy and compliance with internal requirements.

2) Data Entry and Reporting

  • Ensure timely and accurate data entry of timesheet information into the project tracking system.
  • Regularly update and report project progress and resource usage to the Branch Manager as required.

3) Travel Coordination and Claims

  • Handle travel arrangements for department staff, including booking flights, accommodations, and transport, in accordance with company policies.
  • Assist staff in submitting travel expense claims, ensuring accuracy and timely submission for reimbursement processing.
  • Coordinate with the Finance department to resolve any discrepancies or delays related to travel claims.

4) Invoicing and Financial Management

  • Prepare and issue invoices for services rendered, ensuring they are accurate and compliant with contractual agreements.
  • Monitor the invoicing process, tracking payment statuses and following up with customers as necessary to ensure timely payments.
  • Collaborate with the finance team to address any billing issues or discrepancies that may arise.

5) Other Activities

  • Ensure compliance with ISO 9001, ISO 45001, ISO 14001, and ISO 27001 standards, along with company policies and procedures.
  • Assist in preparing and organizing the necessary paperwork for audits and reviews related to ISO compliance and project execution.

Education

Upper Secondary School

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture.  We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status.  We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances.  Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.

Are you being referred to one of our roles? If so, ask your connection at Yokogawa
about our Employee Referral process

  • Administrative Assistant

    2 weeks ago

    Kota Kinabalu, Sabah, Malaysia Kombinasi Saudagar Sdn Bhd Full time 20,000 - 30,000 per year

    About the Role:Our company is seeking a highly organised and efficient Administrative Assistant to support our daily office operations. The ideal candidate will be a reliable professional with excellent communication skills and a strong ability to multitask.Key Responsibilities:Provide general administrative support to the team.Qualifications:Diploma and...

  • administrative assistants

    1 day ago

    Kota Kinabalu, Sabah, Malaysia Top Trading And Supply Sdn Bhd Full time 30,000 - 60,000 per year

    About the role We are seeking a talented and experienced Administrative Assistant to join our team at Top Trading And Supply Sdn Bhd in Kota Kinabalu, Sabah. In this full-time role, you will be responsible for providing comprehensive administrative and purchasing support to ensure the smooth running of our operations.What you'll be doingHandling a variety...

  • administrative assistant

    1 day ago

    Kota Kinabalu, Sabah, Malaysia Golden Gate Ventures Sdn Bhd Full time 40,000 - 60,000 per year

    Key person for office administration, human resource and operation.Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored.Responsible for...

  • Administrative Assistant cum Receptionist

    1 day ago

    Kota Kinabalu, Sabah, Malaysia -203a-4ec6-9f73-6849a47511ef Full time 2,400 - 6,000 per year

    About the role Perunding Jayareka Sdn Bhd is seeking a dedicated and organised Admin Assistant cum Receptionist to join our team in Kolam Centre 2, Jalan Lintas, Kota Kinabalu, Sabah. This full-time position will provide essential administrative support to our growing company, playing a vital role in ensuring the smooth running of day-to-day operations.What...

  • Administrative (PERAK)

    1 day ago

    Kota Kinabalu, Sabah, Malaysia Traverse Tours Sdn Bhd Full time 18,000 - 30,000 per year

    JOB DESCRIPTIONResponding to Inquiries: Answer incoming calls from customers regarding reservations, availability, and other related inquiries.Booking Reservations: Assist customers in booking reservations accurately and efficiently, ensuring all necessary details are recorded.Customer Service: Provide excellent customer service by addressing customer needs,...

  • protege (administration)

    2 weeks ago

    Kota Kinabalu, Sabah, Malaysia WCT-CCCC JV Full time 20,000 - 30,000 per year

    Project: PROPOSED EXPANSION OF SAPANGAR BAY CONTAINER PORT ON , , & AT JALAN SAPANGAR KOTA KINABALU SABAHWorking Location: SAPANGAR BAY CONTAINER PORT, KOTA KINBALU, SABAH.Job Responsibilities:• Perform clerical and administrative duties in an office setting and support of business operations within a department.• Assist in sorting mails & parcels,...

  • protege-administration (kota kinabalu)

    1 day ago

    Kota Kinabalu, Sabah, Malaysia Lintasan Resources Sdn Bhd Full time 20,000 - 60,000 per year

    Civil and Structural Contractor, supply of building materials and transportation of goods. Administrative assistants perform administrative and office support for supervisors. They perform a variety of tasks, such as answering telephone calls, receiving and directing visitors, ordering office supplies, maintaining the office facilities running smoothly, and...

  • Accounts and Administration Executive

    2 weeks ago

    Kota Kinabalu, Sabah, Malaysia zoelife sdn bhd Full time 30,000 - 60,000 per year

    Accounting dutiesProcess invoices, payments, and receiptsManage accounts payable and accounts receivablePerform bank and ledger reconciliationsHandle petty cash and other cash flow processesAssist with payroll, tax filings, and financial reportingUpdate accounting databases and maintain financial documentsAdministrative dutiesOrganize and maintain filing...

  • Office Administrator

    2 weeks ago

    Kota Kinabalu, Sabah, Malaysia Aplus Communication Sdn Bhd Full time 24,000 per year

    Female onlyKey ResponsibilitiesOffice Operations: Overseeing the daily operations of the office, ensuring it is organized, clean, and efficient.Communication: Answering phone calls and emails, directing inquiries to the appropriate departments or individuals, and acting as a point of contact for both internal staff and external clients.Scheduling &...

  • Administrator (Event Planning & Marketing Focus)

    2 weeks ago

    Kota Kinabalu, Sabah, Malaysia Private Advertiser Full time 30,000 - 60,000 per year

    I. Administrative Support:a. Prepare and distribute meeting agendas, take minutes, and follow up on action items.b. Maintain and organize electronic and paper files, ensuring easy access to information.c. Assist with the preparation of reports, presentations, and other documents as needed.II. Event Planning Support:a. Assist in the planning and execution of...