Administrative & Procurement Executive

5 days ago

Puchong New Village, Malaysia GEMILANG ASIA TECHNOLOGY SB Full time 40,000 - 60,000 per year

Job Description

We are seeking a detail-oriented and proactive
Administrative & Procurement Executive
to support daily operations, procurement activities, and administrative tasks. This role involves managing purchase orders, handling supplier communication, coordinating HR-related tasks, and ensuring smooth documentation and invoicing processes.

Role Description

Procurement & Inventory Coordination

  • Raise purchase orders to inventory suppliers and liaise closely to ensure timely and accurate order dispatch.
  • Manage supplier quotations, pricing, and delivery schedules.
  • Handle purchase order issuance using
    SQL System
    .

Administrative & Documentation

  • Issue invoices and delivery orders (DO).
  • Prepare various formal business letters and documentation.
  • Maintain and update company records and filing systems.

Finance & HR Support

  • Handle monthly salary processing and statutory contributions:
    KWSP, SOCSO, EIS, PCB
    .
  • Manage staff leave applications and related HR documentation.

e-Perolehan System Management

  • Manage incoming Purchase Orders from the e-Perolehan system.
  • Upload Delivery Orders and Invoices into the system.
  • Ensure all documents comply with government procurement requirements

Qualifications

  • Minimum
    Diploma
    in Business Administration, Accounting, Supply Chain, or related field.
  • 1–2 years
    of working experience in administration, procurement, or related roles (fresh graduates may be considered).
  • Proficiency in the
    SQL Accounting System
    is an added advantage.
  • Familiarity with
    e-Perolehan
    processes is a plus.
  • Strong communication skills and ability to liaise with suppliers and internal teams.
  • Good organisational skills with attention to detail.
  • Ability to work independently and manage multiple tasks efficiently.

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