Human Resources Assistant

4 days ago

Port Dickson, Negeri Sembilan, Malaysia Eagle Ranch Resort Port Dickson Negeri Sembilan Full time 30,000 - 60,000 per year

1. Recruitment & Selection

  • Manage end-to-end recruitment process for non-executive and selected executive roles.
  • Liaise with department heads to identify manpower needs.
  • Conduct screening, arrange interviews, and prepare job offers and employment contracts.
  • Manage onboarding and orientation programmes for new hires.

2. HR Administration & Records

  • Maintain accurate and updated employee files, HRIS, and documentation.
  • Ensure timely updates of attendance records, leave records, and manpower reports.
  • Prepare HR-related letters such as confirmation letters, warning letters, and memos.
  • Ensure confidentiality and proper filing practices.

3. Employee Relations & Discipline

  • Serve as a point of contact for employee issues, grievances, and HR policy queries.
  • Support investigations on misconduct cases and prepare related documentation.
  • Promote positive staff relations by coordinating welfare programmes and staff engagement activities.

4. Payroll & Benefits Administration

  • Prepare and verify monthly payroll inputs including OT, allowances, deductions, and leave.
  • Coordinate medical benefits, insurance claims, staff uniform issuance, and other benefits.
  • Work closely with Finance/Payroll to ensure timely salary processing.

5. Training & Development

  • Coordinate training plans, schedules, and records for statutory and internal training.
  • Ensure compliance with compulsory training such as OSHA, Food Handling (if applicable), and HRDF requirements.
  • Prepare training reports and assist with internal training activities.

6. HR Compliance & SOP

  • Ensure HR practices comply with the Employment Act, labour regulations, and company policies.
  • Support internal and external audits related to HR documentation.
  • Update and implement HR policies and Standard Operating Procedures (SOPs).

7. Reporting & HR Analytics

  • Prepare monthly HR reports such as headcount, turnover, absenteeism, and manpower updates.
  • Analyse data to recommend improvements in HR processes and staff management.

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