Event Planner
2 weeks ago
Company Description
Malaysian Dental Association (MDA) is a hospital and healthcare organization based in Petaling Jaya, Malaysia. Located at
D-5-1, Pusat Komersial Parklane, Jalan SS7/26, Kelana Jaya,
MDA serves the dental community and provides various healthcare services. MDA is committed to improving oral health and supporting dental professionals.
Position Summary
The Event Planner is responsible for conceptualizing, planning, coordinating, and executing events from start to finish, ensuring they run smoothly, stay within budget, and meet organizational goals. This role requires exceptional organizational skills, attention to detail, creativity, and the ability to manage multiple stakeholders, vendors, and timelines simultaneously.
Key Responsibilities
1. Event Planning & Coordination
- Plan, organize, and execute events such as conferences, exhibitions, seminars and social gatherings.
- Develop detailed project timelines, event schedules, and checklists to ensure seamless execution.
- Conduct site visits and liaise with venue management for layout planning, logistics, and compliance with safety regulations.
2. Budget & Vendor Management
- Source, negotiate, and coordinate with vendors including caterers, AV suppliers, decorators, photographers, and logistics providers.
- Monitor contracts, invoices, and payment schedules.
3. Communication & Stakeholder Engagement
- Serve as the main point of contact for VIP, speakers, and exhibitors.
- Work closely with internal teams (marketing, communications, operations, finance) to align event objectives.
- Provide regular progress updates to management and stakeholders.
4. Marketing & Promotion Support
- Assist in developing promotional strategies, event materials, and registration campaigns.
- Coordinate with the marketing team on social media, email blasts, and press releases to maximize event reach.
- Ability to produce press releases
5. On-site Event Management
- Supervise event setup, registration, attendee experience, and teardown.
- Lead and brief event staff and volunteers on roles, responsibilities, and schedules.
Qualifications & Requirements
- Diploma or Bachelor's degree in Event Management, Marketing, Communications, Hospitality, or related field.
- Proven experience (2+ years) in planning and executing corporate or large-scale events.
- Strong organizational, multitasking, and project management skills.
- Excellent communication and interpersonal abilities.
- Proficient in Microsoft Office Suite
- Flexibility to work evenings, weekends, and travel as required.
Preferred Skills
- Creative problem-solving and ability to stay calm under pressure.
- Negotiation and budget management expertise.
- Knowledge of current event trends, technologies, and best practices.
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