Company Secretary

2 weeks ago

Klang, Selangor, Malaysia Bersatu Integrated Logistics Sdn Bhd Full time 60,000 - 80,000 per year

Resolutions and Compliance:

Ensure all resolutions are drafted, approved, and implemented within one week of the decision.

Submit annual returns for all companies 100% on time, adhering to statutory deadlines.

Submit Beneficial Ownership (BO) Declaration for all companies 100% on time, adhering to statutory deadlines.

100% completion of resolution of company decisions within 1 week. Maintain error-free resolutions.

Zero delays in the submission of annual returns & BO declarations.

  1. AGM / Management Meetings:

Organize and coordinate Annual General Meetings (AGMs) for all companies on schedule.

Plan and conduct board meetings, including preparing agendas, meeting notices, and minutes.

Take minutes for meetings as and when called upon by management, ensuring accuracy and timeliness.

  • AGMs organized and executed on time with complete and accurate documentation.

  • Minutes are shared and distributed to all members. Maintain error-free meeting minutes.

  • Vendor Applications:

Ensure all vendor application submissions are completed accurately and on time.

Ensure documents are given as per SOP "Standard Operating Procedure (SOP): Handling Vendor Application Forms and Releasing Company Documents" document.

100% vendor application submissions completed as per deadlines. 100% adhering to SOP.

3. Corporate Documentation:

Maintain, update, and securely upload all corporate documents to the company's SharePoint repository.

Supervise the process of adopting new constitutions and abolishing outdated Memorandums and Articles of Association (M&A).

Act as the document controller for all legal documents, ensuring proper handling, organization, and access control.

Corporate document updates and uploads completed with zero discrepancies.

Successful adoption of new constitutions and abolishment of old M&As within project timelines

  1. Regulatory Updates and Advice:

Monitor changes in company laws and regulations, advising management and the board on necessary adjustments.

Ensure compliance with governance best practices.

Timely provision of regulatory updates and actionable advice to stakeholders.

5. Policy Development and Governance:

Develop, review, and implement corporate policies aligned with statutory requirements and company goals.

Tasks to be assigned as needed by the Managing Director, COO, CFO, and Ms. Rachel.

Ensure all assigned tasks are completed accurately and within the given timeframe, with a 100% adherence rate to deadlines.

Conduct Annual Internal Audits of corporate record:

No critical findings

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