Operations and Office Administration Manager

4 days ago


Selangor, Malaysia GRIFOLS, S.A. Full time

table.MiTabla { max-width: 1020px;important

Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.

We believe that diversity adds value to our business, our teams and our culture. We are committed to equal employment opportunities that foster an inclusive environment.

 

We are looking for an Operations and Office Administration Manager to manage and support all aspects of Administration, Facility, Compliance, Financial and Quality, among others.

 

What your responsibilities will be

You will have the opportunity to:

 

Logistics Coordination

- Oversee all shipments with shippers, regulatory bodies, 3PL warehouses, and local freight forwarders, ensuring accuracy and compliance.

- Schedule and coordinate incoming shipments to maintain stock availability.

- Collaborate with Grifols entities' supply chain, quality, regulatory, and logistics teams.

- Serve as the main liaison with 3PL providers, clearance agents, and transporters.

 

Sales and Inventory Management

- Support commercial sales efforts, including tender submissions, sales quotations, and customer delivery schedules.

- Monitor sales forecasts and inventory levels, ensuring timely deliveries and stock movement.

- Manage inventory at third-party warehouses and address issues with lost or damaged stocks.

- Participate in demand-supply meetings.

 

Office and Administrative Management

- Manage daily office operations, including cleanliness, filing, insurance, staff records, and premises monitoring.

- Ensure functionality of office lines, Wi-Fi, and networking.

- Liaise with the company secretary and handle procurement of office supplies.

 

Quality and Regulatory Support

- Address product and customer complaints, assist with recalls, and support internal quality audits.

 

Finance and Accounting

- Review financial statements, ensure bank reconciliation, and balance inter-company accounts.

- Process sales invoices and collaborate with Finance Shared Services.

- Provide data for budgeting, manage external audits, prepare tax computations, and manage credit.

- Liaise with the company’s banker.

 

General Duties

- Ensure compliance with SOPs, provide reports, maintain records, and ensure SAP data integrity.

- Assist with other duties as needed within Corporate Affairs scope as needed

 

Who you are

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, education, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • You have a University Degree in Business Administration, Accounting or similar. It will be an added value if you have professional or business qualifications (MBA, business, etc.).
  • You have at least 5 years of relevant experience in a similar position in a pharmaceutical company.
  • You have knowledge of Logistics, Commercial and Finance.
  • You have experience working with SAP and MS Office.  
  • You possess excellent communication and organization skills, and you are a detail-oriented person.
  • You are a result driven person and team player, able to collaborate with cross functional teams to achieve the objectives.
  • You speak fluent level of English and Malay.

 

What we offer

It’s a brilliant opportunity for someone with the right talents.

Grifols understands you want a challenging and rewarding career in a critical function such as Corporate Communications. We’ll help you grow professionally.

 

Information about Grifols is available at www.grifols.com. If you’re interested in joining our company and you have what it takes, then don’t hesitate to apply.

We look forward to receiving your application.

 

Grifols is an equal opportunity employer.

 

Benefits package

Contract of Employment: Permanent position
Flexibility for U Program: Hybrid work model

 

#LI-NT1

Location: Petaling Jaya, Malaysia 

 

Learn more about Grifols

 



  • Selangor, Malaysia Igreen Office Furniture Full time

    Admin Executive (Mandarin Speaker)(??????)??????????????????.(??????)????????????????(??????)???????roadmap, sop???? "?????? "Working Area: Sungai Buloh, Jalan Kusta Beside Exit Sg. Buloh NKVE Plus Highway????????????????,???????,????????,?????????.??????????????????,?SQL(?????),????,?????????,??????,??????join??????level up!?????join?...

  • Office Administrator

    2 weeks ago


    Selangor, Malaysia Redang Aquatic Adventure Sdn. Bhd. Full time

    **Duties and Responsibilities**: - Provide administrative support to ensure efficient office operation. - Perform in general administrative functions and employee relations tasks. - Maintain office stationery stock records and other necessary supplies regularly. Liaise with panel insurance agent for all types of insurance policies renewal, latest update...


  • Selangor, Malaysia Masverse Sdn Bhd Full time

    Provide general administrative support including managing correspondence scheduling appointments and maintaining records and files. - Prepare and organize documents reports and presentations. - Assist in organizing departmental meetings take meeting minutes and follow up on action items. - Act as a liaison between the department head and other team members...


  • Selangor, Malaysia Lucy Electric Full time

    Job Advert Internal Job Title**:Office Administration cum Sales Support** Business**:Lucy Asia Pacific** Location**:Selangor, Malaysia** Job Reference No**:3386** **1.** **Office** - Maintain and update databases, spreadsheets, and filing systems accurately. - Upkeep of office environment and condition. - Ensure cleaners carry out their duties according...


  • Selangor, Malaysia Manpower MY Full time

    Front Office Administration Contract: 6 months (2 months probation) **Salary**: RM3,000 to RM3,500 up to RM4,000, depends on experience - Pleasant personality, positive attitude - Good communication Skills (English) - Active and able to perform tasks with mínimal supervision - Healthy.no restrictions in terms of lifting and receiving office admin items -...


  • Selangor, Malaysia Bright Prospect Full time

    Full Time _Selangor_ March 7, 2024 Customer Service & Operations - Logistic - Store & Warehouse **Job Overview**: - **Salary **RM8,000-RM10,000 **Location**: _Petaling Jaya, Selangor_ **Job Descriptions**: **Warehouse Operations** - Coordinates the warehouse operations and requirements by the 3PL. - Performs quarterly audits of the third-party warehouse...


  • Selangor, Malaysia GRADUAN Full time

    Company Experian Malaysia - location Malaysia : Selangor - Cyberjaya, Selangor, Malaysia_ - Get Direction- Deadline 27 Mar 2024, 1:14 AM Job Scope - Attend to customers’ and suppliers’ requests and inquiries promptly - Manage daily ordering and assignment - Checking, matching and processing of invoice from supplier before submitting to Finance...

  • Factory Manager

    3 weeks ago


    Kuala Selangor, Malaysia Office Productivity Solution Full time

    Salary Range: RM 15,000 - RM 20,000 (exclude commission) Working Hours: 8am - 6pm (Mon-Fri) **Job Scope**: - Organize production planning, production execution, equipment management system formulation, inspection, supervision, control and implementation. - Prepare the medium and long term development plan of the company, examine and approve the annual...


  • Selangor, Malaysia Hemmersbach Malaysia Sdn Bhd Full time

    Job Tasks -Support administrative tasks such as RFP/RFQ work creation, storing SOW/contract documentation correctly, and price consolidation and analysis and communication support. -Liaising on a day-to-day basis with Service Delivery Manager (SDM)/ vendors in relation to project acquisitions. -Research and recruit potential new partners/suppliers in the...


  • Selangor, Malaysia Mitraland Management Services Sdn Bhd Full time

    This job is an Intern - Business Administrative. You might like this job because you will assist with sales events, collaborate with various teams, support the sales team, and gain hands-on business experience. RM 800 - RM 1000 Kota Damansara Internship Job Description Assist in the organization and execution of administrative tasks related to sales...

  • Operations Manager

    3 weeks ago


    Selangor, Malaysia JAC Malaysia Full time

    Location: - Selangor- Specialisation: - Logistics and Supply Chain- Salary: - MYR 78,000 - 96,000 (Annual)- Reference: - PR/156846- Contact details: - Jackson Lai- Job published: - February 22, 2024 16:44**Responsibilities**: - Plan and strategize for efficient arrangement of operations and for overall improvement of operations. - Liaise with customs...

  • Admin Administrator

    2 months ago


    Selangor, Malaysia Evapify Malaysia Sdn Bhd Full time

    Performs reception duties, answer incoming calls, direct inquiries and provide accurate information to callers - Manage incoming and outgoing mail, packages and courier services - Maintain office and pantry supplies inventory and place orders when necessary - Manage company assets and office security accesses - Assist with general administrative tasks, such...


  • Selangor, Malaysia Walk Production Full time

    We are a vibrant and dynamic creative agency located in Glenmarie, Malaysia, passionate about crafting innovative solutions for our clients. We foster a collaborative and supportive environment where everyone's contribution is valued. We are seeking a highly organized and motivated individual to join our team as a Management and Operation Associate. You will...


  • Selangor, Malaysia Food Market Hub Full time

    **Position Summary**: **Responsibilities**: Your role encompasses a diverse range of administrative and support tasks aimed at ensuring the efficient operation of the office and aiding executives in their day-to-day responsibilities, including: - Administrative Support - Manage the multiple executive and HOD’s calendar, schedule appointments, and...


  • Selangor, Malaysia TrustQuay Limited Full time

    We are hiring for a Junior Contract Administrator based in Seri Kembangan, Selangor (Hybrid working 3 days a week in office). The role will come with a competitive salary and benefits package including annual leave, company bonus, group insurance coverage, dental and optical benefits and more. **Primary Responsibilities**: - supporting sales/ account...

  • Operational Buyer

    6 days ago


    Selangor, Malaysia Evonik Full time

    What we offer You will work on exciting and challenging topics together with a team in an ultra-modern, innovative and creative environment. Intensive on-the-job training with expert colleagues guarantees you will quickly become familiar with your duties and perform them independently. Performance related pay and the opportunity for personal and...

  • Operational Buyer

    5 days ago


    Selangor, Malaysia Evonik Full time

    What we offer You will work on exciting and challenging topics together with a team in an ultra-modern, innovative and creative environment. Intensive on-the-job training with expert colleagues guarantees you will quickly become familiar with your duties and perform them independently. Performance related pay and the opportunity for personal and...


  • Selangor, Malaysia UMW Holdings Full time

    Business Unit: Manufacturing & Engineering- Company: Lubetech Sdn Bhd- Job Requisition ID: 1208**The Person**: - **Academic Qualifications** - Degree in related field or equivalance - **Work Experience** - At least 3 years working experience in business operations and understanding operation processing. Preferably in sales processing, stock planning,...


  • Selangor, Malaysia Pasona Malaysia Full time

    **Job ID** **22927** **Position Title** - HR & Administrative Executive **Industry** - Other - Developing and ensuring compliance with organization Handbook policy and procedures - Statutory compliance. - Able to handle Attendance, Leave, Company Calendar and etc. - Draft prepare and post job announcements. - Follow up new employee's experience on...


  • Selangor, Malaysia GRADUAN Full time

    Company Credit Guarantee Corporation Malaysia Berhad - location Malaysia : Selangor - 97, Jalan SS 7/2, Ss 7, 47301 Petaling Jaya, Selangor, Malaysia_ - Get Direction- Deadline 20 Dec 2023, 1:05 AM Job Scope - Design, implement and maintain an effective and consistent Corporation-wide Operational Risk programme covering relevant framework, policies,...