Administrative Assistant

1 week ago


Bayan Lepas, Malaysia allstaff Full time
Bayan Lepas, Penang

  • MYR

Qualifications:

  • Preferably diploma; additional qualification as an Administrative assistant or Secretary will be a plus.

Requirements:

  • Good working knowledge and proficiency in Microsoft Excel and Microsoft Power Point.
  • Discreet and able to handle private and confidential information.
  • Be flexible, easily adapt to changes and comfortable in dealing with all levels of people.
  • Strong interpersonal and communication skills.
  • Strong organizational skills with the ability to multitask.
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, like printers, photocopier and fax machines.
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problemsolving skills.
  • At least 1 '" 3 years relevant experience.

Job Descriptions:

  • Perform diversified administrative duties such as general office administrative, preparation for new hire onboard, maintain contact lists and organize department functions/events.
  • Schedule and organize activities such as coffee talk, appointments/meetings, prepare travel itinerary, make travel arrangement and provide general support to visitors.
  • Assist in the preparation of regular headcount and attrition reports, prepare power point slides or necessary materials for coffee talk, trainings or meetings.
  • Provide administration support from time to time in terms of meeting room booking, order stationery/office equipment/computer desktops/laptop, setup new laptop/computer desktop, coordinate direct mailing, sorting mail, office seating arrangement and take care of repair & maintenance of office equipment. Ensure tools are in good working condition.
  • Play an active role and support for any One Finance activities.
  • Handle any adhoc tasks as assigned by managers from time to time.


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