Document Controller

2 weeks ago

Subang Jaya, Selangor, Malaysia Cypark Resources Berhad Full time

Job Description:


The role of Document Controller/Administrator combines document management responsibilities with general administrative tasks to ensure smooth operations and efficient information flow within the organization.

This position requires meticulous attention to detail, excellent organizational skills, and the ability to manage documents, data, and administrative processes effectively.


Responsibilities:

Document Management:

  • Create, organize, and maintain various types of documents, including contracts, reports, memos, presentations, and other relevant materials.
  • Implement version control procedures to ensure that all documents are uptodate and accurate.
  • Coordinate with different teams to gather, review, and store documents in a structured manner.
  • Monitor document circulation and manage access rights to maintain security and confidentiality.

Document Distribution:

  • Facilitate the timely distribution of documents to appropriate stakeholders.
  • Ensure that recipients receive accurate and relevant information in a timely manner.

Administrative Support:

  • Assist in general administrative tasks such as managing calendars, scheduling meetings, and coordinating appointments.
  • Maintain office supplies, equipment, and inventory as needed.

Data Entry and Management:

  • Enter and update data in various databases, spreadsheets, and systems.
  • Ensure data accuracy and integrity through regular reviews and audits.

Correspondence and Communication:

  • Communicate effectively with internal teams, external partners, and clients as needed.

Filing and Organization:

  • Maintain an organized filing system for both physical and digital documents.
  • Ensure that documents are easy to locate and retrieve when needed.

Compliance and Record Keeping:

  • Ensure documents adhere to regulatory and legal requirements.
  • Manage the archiving and retention of documents according to company policies and industry standards.

Requirements:

  • A bachelor's degree in business administration, office management, or a related field is preferred.
  • Proven experience in document management and general administrative tasks.
  • Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
  • Excellent organizational and multitasking skills.
  • Strong attention to detail and accuracy in data entry and document handling.
  • Effective written and verbal communication skills.
  • Ability to work both independently and collaboratively within a team.
  • Familiarity with compliance standards and document retention policies.
  • Problemsolving abilities and a proactive approach to challenges.

Job Type:
Contract

Contract length: 12 months

Salary:
RM1, RM2,200.00 per month

Benefits:

  • Cell phone reimbursement

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Petaling Jaya: Reliably commute or planning to relocate before starting work (required)

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