Event Coordinator

3 weeks ago


Ampang, Selangor, Malaysia Fizzicle Tecniqa Sdn. Bhd. Full time

JOB LOCATION:

Taman Lagenda Suria, Hulu Langat.

RESPONSIBILITIES:

1. Event Setup (Web & App)

  • Prepare for event contents & copy writing
  • Setup the web & app base for event content, event page information, registration form and event submission functionalities.
  • Ensure all the event page, registration form, and submission page are working seamlessly, providing a smooth and userfriendly experience for participants.
  • Coordinate with IT and web development teams to implement necessary features and maintain the platform's reliability and accessibility.
  • Integrate the web and app interfaces with social media platforms for effective promotion and participant engagement.

2. Registration Management

  • Oversee the entire registration process, from initial participant signup to the distribution of race packets.
  • Maintain an accurate database of participants, including contact information, payment status, and any special requirements.
  • Provide customer support for registrationrelated inquiries, troubleshoot issues, and ensure a smooth registration experience for all participants.

3. Results Submission Management

  • Set up and manage the system for participants to submit their race results, including time tracking and verification.
  • Ensure the results submission platform is reliable and easy to use, providing clear instructions and support for participants.
  • Verify submitted results for accuracy and integrity, addressing any discrepancies or issues promptly.

4. Liaise with Event Inventory for Packing & Delivery

  • Coordinate with inventory management teams to ensure all race packets and merchandise are packed accurately and efficiently.

5. Liaise with Designer for Event Posters

  • Ensure all marketing materials align with the event's branding and convey key information effectively.
  • Review and approve final designs before distribution, ensuring they meet quality standards and deadlines.

6. Liaise with Event Director for New Event Planning

  • Work closely with the event director to brainstorm and plan new events, including themes, schedules, and logistics.
  • Provide input on event concepts based on participant feedback and industry trends.
  • Assist in the development of event timelines, budgets, and promotional strategies to ensure successful execution.

QUALIFICATIONS:

  • A bachelor's degree in Event Management, Marketing, Business Administration, Communications, or a related field.
  • Fresh graduates or individuals with no prior experience are welcome to apply.
  • Basic computer knowledge and familiarity with Google Sheets.
  • Training will be provided.
  • An added advantage if has 23 years of experience in event planning and coordination, preferably with experience in sports events.
  • Strong organizational skills and attention to detail.
  • Outstanding verbal and written communication skills for effective liaison with designers, inventory teams, event directors, and participants.
  • Ability to provide clear instructions and support to participants, as well as collaborate with various stakeholders.
  • Ability to work independently and as part of a team.
  • Strong problemsolving skills and the ability to multitask effectively.

Job Types:
Full-time, Permanent, Fresh graduate

Pay:
RM1, RM3,000.00 per month

Benefits:

  • Free parking
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Schedule:

  • Day shift

Supplemental pay types:

  • Commission pay
  • Overtime pay
  • Performance bonus
  • Yearly bonus

Education:

  • STM/STPM (preferred)
Application Deadline: 06/30/2024

Expected Start Date: 07/01/2024

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