Admin (Pencatat Minit / Take Minutes)

2 weeks ago


Sempang Sentul, Melaka, Malaysia Koperasi Nesa Pelbagai Berhad Full time

RESPONSIBILITIES:

Pre-Meeting Actions.

  • Determine the date, time and place of the meeting.
  • Discuss and make the meeting agenda with the approval of Chairman, Secretary and management.
  • Ensure that the papers that will be brought to the meeting discussion are received.
  • Send the meeting file to the members of the Board / EXCO meeting at least 3 days before the meeting is held.
  • Hold a pre-meeting with Chairman, Secretary and management.

Actions During the Meeting.

  • Checking and updating the attendance list of Board Members / EXCO members to meetings.
  • Taking the minutes of the meeting.

Actions After the Meeting.

  • Hold a post-meeting.
  • Give early notification of the meeting results for the actions of the responsible party within 3 days after the meeting.
  • Prepare a decision letter for the certified meeting minutes to the relevant members of the meeting.
  • Prepare draft meeting minutes according to the prescribed format within 7 days and be able to prepare complete meeting minutes within 14 days.
  • Distribute meeting minutes no later than 5 working days before the next meeting.
  • Obtaining implementation feedback or meeting decision status to be presented in the next meeting.

Requirements:

  • Degree/Diploma in any discipline.
  • Preferably well experience in relevant regulatory background.
  • Minimum working experience in related field or position.
  • Liaising with Suruhanjaya Koperasi Malaysia and other institutions for appointments and meetings.
  • Computer literate.
  • Proficient in preparing minutes in Malay, English and Tamil.
  • Good working attitude and selfdiscipline.
  • Required language(s): Bahasa Malaysia, English and Tamil (preferably anyone who can read and write Tamil language)

Salary:
RM1, RM3,000.00 per month

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Sentul: Reliably commute or planning to relocate before starting work (required)

Experience:

- taking minutes: 1 year (preferred)

Language:

  • Tamil (preferred)
  • Bahasa Melayu (preferred)
  • English (preferred)

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