Admin Support

2 weeks ago


Kuala Lumpur, Kuala Lumpur, Malaysia ASIA RECRUIT MANAGEMENT SDN BHD Full time
Ensuring all the data (i.e. sales / customer information/ project delivery/ planning and scheduling/ project documents) in the systems are updated and correct.
  • Planning of assessments in advance for at least 3 months (this includes the requests received from other countries and other areas as well as sending request to other countries).
  • Communication and confirmation of projects with clients and assessors.
  • Confirming the details in the scheduling system.
  • Updating the details of time spent by assessors / specialists / technical experts etc.
for each project in system.
  • Ensuring the reporting is done by the assessors on time for the completed projects.
  • Administrative work for the arrangement of any event, training, seminar etc and travel arrangements for overseas visitor / auditor etc.
  • Processing of the expense claims for the subcontractors and company assessors.
  • Preparing and getting signed agreements of the contracts with all subcontractors on annual basis.
  • Providing the draft of Certification proposal and follow up for approvals.
  • Providing the draft of agreements.
  • Communication with customers to receive the quotation request form, arrangement of meeting between technical persons and customers, follow up with customers to update the status.
  • Issuing invoices, confirming the payments and balances.
  • Monitoring and reporting the status of projects and delivery.
  • Any other necessary administrative work related to activities / projects.
  • Any other work assigned as and when is required as per the line manager.
SKILLS/COMPETENCIES/EXPERIENCE
  • Diploma or equivalent.
- Work experience in managing customers / clients and working with teams in different cultures (i.e. other Asian colleagues).
  • Experience in planning and sales support will be an added advantage.
- Based in Malaysia (KL) - Contract basis: 9months

ASIA RECRUIT MANAGEMENT offers support services to various clienteles ranging from small to large multinational organisations representing various industries such as oil & gas, technology, banking & finance, healthcare, manufacturing, construction, logistics/transportation, call centre and many more with specialisation in the areas of Engineering, Information Technology (IT), Sales & Marketing, Customer Service, Finance & Accounting, HR & Administration, Top Management & Corporate Strategy.

Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5
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