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Executive Secretary

3 months ago

Setia Alam, Malaysia Egroup Sdn Bhd Full time

Overall, Job Purpose
To provide high level confidential and professional support to the Chief Executive Officer

(CEO) by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.

Responsibilities:

  • To act as a first point of contact dealing with the CEO.
  • To provide full Secretarial support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the CEO.
  • To proactively manage and coordinate the diary of the CEO by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
  • Plan and organize travel logistics and activities, including accommodation, transportation, and meals.
  • To provide support for Board of Directors meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up on the action points.
  • Prepare reports for the CEO pertaining to work and meetings.
  • Undertake any other appropriate duties as required to support the CEO.
  • To carry out all the duties with complete discretion and a high regard for confidentiality.
  • Able to undertake any other duties relevant to the needs of the organization and as directed.
  • This job requires you to travel.

Job Requirements

  • Able to write and converse professionally in
    Mandarin, Bahasa Malaysia and English.
  • To be able to deal with clients from China;
  • Age between 2535 years old;
  • Diploma or Bachelor's degree or equivalent;
  • Strong work tenure: 5 years or more of experience in handling senior management or C-Suite Management;
  • Highly motivated, fast learner and resourceful.

Able to multitask and work independently:

  • Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Workspace and social media platforms;
  • Able to commute and work in Setia Alam;
  • Able to start work immediately is an added advantage.

Job Types:
Full-time, Permanent

Salary:
RM4, RM6,000.00 per month

Benefits:

  • Opportunities for promotion
  • Professional development

Schedule:

  • Day shift

Supplemental pay types:

  • Yearly bonus