Administrative and Resources Assistant

1 week ago


Kuala Lumpur, Kuala Lumpur, Malaysia International College of Music Full time

Job Summary


The Administrative Assistant reports to Program Leaders/Coordinators and is responsible for the execution of all administrative work related to teaching, learning and resource provision.


Responsibilities:

The key job responsibilities include but are not limited to the following:

A. General Administration

  • Prepare each semester's calendar of activities and timelines
  • Prepare faculty class assignment each semester
  • Prepare and file semester course files (physical/online) for review, records and accessibility
  • Orientate new faculty members on administrative and academic work functions
  • Take, distribute and file minutes of all meetings (faculty, department, course committee, etc.)
  • Administer all class cancellation and replacement processes
  • Administer the ICOM Tutorial Office (ITO)
  • Administer faculty evaluation processes and submit reports
  • Prepare documentation for quality assurance audits and Management Review Board (MRB)
  • Provide clerical/administrative support to other departments as assigned by supervisor

B. Assistance in Resource Provisions

  • Administer the accessibility of approved study lists (purchase or subscription)
  • Catalogue library holdings in CODA and at library according to respective classification
  • Conduct inventory of library holdings each semester to output annual library report
  • Conduct orientation on library services
  • Supervise the library use when in operations
  • Administer the loan and return of equipment

Requirement

  • Minimum Bachelor's Degree in Library Science / Management
  • Proficient in written and spoken English Language & Bahasa Malaysia

Job Types:
Full-time, Permanent

Pay:
RM1, RM2,500.00 per month

Benefits:

  • Health insurance
  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

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