Operations and Office Administration Manager

2 days ago

Klang, Selangor, Malaysia GRIFOLS, S.A. Full time


Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.



We believe that diversity adds value to our business, our teams and our culture. We are committed to equal employment opportunities that foster an inclusive environment.

We are looking for an Operations and Office Administration Manager to manage and support all aspects of Administration, Facility, Compliance, Financial and Quality, among others.

What your responsibilities will be

You will have the opportunity to:

Logistics Coordination

- Oversee all shipments with shippers, regulatory bodies, 3PL warehouses, and local freight forwarders, ensuring accuracy and compliance.

- Schedule and coordinate incoming shipments to maintain stock availability.

- Collaborate with Grifols entities' supply chain, quality, regulatory, and logistics teams.

- Serve as the main liaison with 3PL providers, clearance agents, and transporters.

Sales and Inventory Management

- Support commercial sales efforts, including tender submissions, sales quotations, and customer delivery schedules.

- Monitor sales forecasts and inventory levels, ensuring timely deliveries and stock movement.

- Manage inventory at third-party warehouses and address issues with lost or damaged stocks.

- Participate in demand-supply meetings.

Office and Administrative Management

- Manage daily office operations, including cleanliness, filing, insurance, staff records, and premises monitoring.

- Ensure functionality of office lines, Wi-Fi, and networking.

- Liaise with the company secretary and handle procurement of office supplies.

Quality and Regulatory Support

- Address product and customer complaints, assist with recalls, and support internal quality audits.

Finance and Accounting

- Review financial statements, ensure bank reconciliation, and balance inter-company accounts.

- Process sales invoices and collaborate with Finance Shared Services.

- Provide data for budgeting, manage external audits, prepare tax computations, and manage credit.

- Liaise with the company's banker.

General Duties

- Ensure compliance with SOPs, provide reports, maintain records, and ensure SAP data integrity.

- Assist with other duties as needed within Corporate Affairs scope as needed

Who you are

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, education, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • You have a University Degree in Business Administration, Accounting or similar. It will be an added value if you have professional or business qualifications (MBA, business, etc.).
  • You have at least 5 years of relevant experience in a similar position in a pharmaceutical company.
  • You have knowledge of Logistics, Commercial and Finance.
  • You have experience working with SAP and MS Office.
  • You possess excellent communication and organization skills, and you are a detail-oriented person.
  • You are a result driven person and team player, able to collaborate with cross functional teams to achieve the objectives.
  • You speak fluent level of English and Malay.

What we offer

It's a brilliant opportunity for someone with the right talents.

Grifols understands you want a challenging and rewarding career in a critical function such as Corporate Communications. We'll help you grow professionally.

Information about Grifols is available at If you're interested in joining our company and you have what it takes, then don't hesitate to apply.

We look forward to receiving your application.

Grifols is an equal opportunity employer.

Benefits package

Contract of Employment: Permanent position
Flexibility for U Program: Hybrid work model

#LI-NT1

Location: Petaling Jaya, Malaysia

Learn more about Grifols

  • Office administrator/administrative assistant

    1 month ago

    Klang, Selangor, Malaysia Igreen Office Furniture Full time

    Admin Executive (Mandarin Speaker)(??????)??????????????????.(??????)????????????????(??????)???????roadmap, sop???? "?????? "Working Area: Sungai Buloh, Jalan Kusta Beside Exit Sg. Buloh NKVE Plus Highway????????????????,???????,????????,?????????.,SQL(),,,,joinlevel upjoin ,,,,,DNAWhat we do Check our Website:: Watch our video for work and play at...

  • Office administrator/administrative assistant

    1 week ago

    Klang, Selangor, Malaysia Igreen Office Furniture Full time

    Admin Executive (Mandarin Speaker)(??????)??????????????????.(??????)????????????????(??????)???????roadmap, sop???? "?????? "Working Area: Sungai Buloh, Jalan Kusta Beside Exit Sg. Buloh NKVE Plus Highway????????????????,???????,????????,?????????.,SQL(),,,,joinlevel upjoin ,,,,,DNAWhat we do Check our Website:: Watch our video for work and play at...

  • Office administrator/administrative assistant

    4 weeks ago

    Klang, Selangor, Malaysia Igreen Office Furniture Full time

    Admin Executive (Mandarin Speaker)(??????)??????????????????.(??????)????????????????(??????)???????roadmap, sop???? "?????? "Working Area: Sungai Buloh, Jalan Kusta Beside Exit Sg. Buloh NKVE Plus Highway????????????????,???????,????????,?????????.,SQL(),,,,joinlevel upjoin ,,,,,DNAWhat we do Check our Website:: Watch our video for work and play at...

  • Office Administrator

    1 week ago

    Klang, Selangor, Malaysia Mars Paint Manufacturing Sdn Bhd Full time

    Key Responsibilities:Vehicle Management: Oversee the maintenance and servicing of company vehicles. Manage road tax and insurance renewals for all company vehicles. Ensure compliance with all vehiclerelated regulations. Foreign Worker Permit Management: Manage foreign worker passports and ensure timely renewals. Coordinate transportation for foreign workers...

  • Office Administrator

    1 week ago

    Klang, Selangor, Malaysia Redang Aquatic Adventure Sdn. Bhd. Full time

    Duties and Responsibilities: Provide administrative support to ensure efficient office operation. Perform in general administrative functions and employee relations tasks. Maintain office stationery stock records and other necessary supplies regularly.Liaise with panel insurance agent for all types of insurance policies renewal, latest update listing of...

  • Operations Administrator Executive

    1 week ago

    Klang, Selangor, Malaysia Natural Lifestyles Asia Sdn Bhd Full time

    Company Overview:We are seeking an Operations Administrator to enhance the daily operations at our fast-growing medical and distributions company. This role includes a variety of responsibilities aimed at maintaining and improving our operational efficiency.Key Responsibilities: Administrative Support: Answering phones, maintaining financial and client...

  • Operations Administrator

    1 week ago

    Klang, Selangor, Malaysia chin leong thye Sdn Bhd Full time

    Office clerks are responsible for performing clerical and administrative duties in an office setting and support of business operations within a department. They assist all the administrative staff, secretaries, and assistants by sorting mail, filing forms and documents, answering phones, greeting clients, scheduling meetings, and serving drinks.to expand...

  • Office Administrator

    1 week ago

    Klang, Selangor, Malaysia INTCO MALAYSIA SDN BHD Full time

    Responsibilities: Responsible for handling front office reception and administration duties, including greeting guests, answering phones, handling company inquiries, and sorting and distributing mail. Answer phones and operate a switchboard. Route calls to specific people. Greet visitors warmly and make sure they are comfortable. Call persons waiting for...

  • 3pl Warehouse Operations Officer

    1 week ago

    Klang, Selangor, Malaysia Chrisjac Recruitment Services Full time

    [Immediate job at Port Klang]- Position: 3PL Warehouse Operations Officer:- Salary: RM :- Job location: Container Terminal 1(North Port), Port Klang, Selangor.Chrisjac Recruitment is an established recruitment firm servicing corporate company clients in Malaysia for more than two decades in staffing industry. As part of providing value added recruitment...

  • 3pl Warehouse Operations Officer

    1 week ago

    Klang, Selangor, Malaysia Chrisjac Recruitment Services Full time

    [Immediate job at Port Klang]- Position: 3PL Warehouse Operations Officer:- Salary: RM :- Job location: Container Terminal 1(North Port), Port Klang, Selangor.Chrisjac Recruitment is an established recruitment firm servicing corporate company clients in Malaysia for more than two decades in staffing industry. As part of providing value added recruitment...

  • Office Administrator/administrative Assistant

    1 week ago

    Klang, Selangor, Malaysia Masverse Sdn Bhd Full time

    Provide general administrative support including managing correspondence scheduling appointments and maintaining records and files. Prepare and organize documents reports and presentations. Assist in organizing departmental meetings take meeting minutes and follow up on action items. Act as a liaison between the department head and other team members or...

  • Administrative Officer

    1 week ago

    Pelabuhan Klang, Selangor, Malaysia TEONG CHUAN PLASTIC (M) SDN BHD Full time

    Handling general administrative tasks. Assist in maintenance of general office equipment and environment. Assist in daytoday operations of Admin & Human Resources. Responsible for purchase requisition and take charge on order of office suppliers and sourcing for new vendors. Maintain and upkeep proper filing and documentation. Any other adhoc duties to be...

  • Administrative Officer

    1 week ago

    Pelabuhan Klang, Selangor, Malaysia TEONG CHUAN PLASTIC (M) SDN BHD Full time

    Handling general administrative tasks. Assist in maintenance of general office equipment and environment. Assist in daytoday operations of Admin & Human Resources. Responsible for purchase requisition and take charge on order of office suppliers and sourcing for new vendors. Maintain and upkeep proper filing and documentation. Any other adhoc duties to be...

  • Administration Manager

    1 week ago

    Klang, Selangor, Malaysia Beshom Full time

    Administration ManagerDepartmentAdministrationWork LocationBatu 2, Jalan Kapar, 41400, Klang, Selangor.Date Posted15 Feb 2024Responsibilities Responsible for office consumable requisition such as stationery, printing materials, etc. including sourcing supplier, selection and evaluation of quotation and price negotiation to ensure best procurement for the...

  • Operation Administration Executive

    1 week ago

    Klang, Selangor, Malaysia Eduwis Education Full time

    Duties and Responsibilities:1. Maximise Department Administrative Efficiency and Productivity Manage department diary, schedule meetings and appointments Handling general department administration duties Arrange company events (concert, graduation, outing, etc) assigned by HOD. Handle other tasks assigned by HOD.2. Administrative Task Work under HOD to...

  • Operation Officer

    1 week ago

    Pelabuhan Klang, Selangor, Malaysia Fair Work People Connect Full time

    Job descriptionPosition Overview:As the Operations Officer specializing in Recruitment Onboarding, Hostel and Transport Management, you will play a vital role in ensuring smooth operations and exceptional service delivery. Your primary responsibilities will include overseeing hostel and transport operations, managing onboarding processes for new employees,...

  • Front Office Administration

    1 week ago

    Klang, Selangor, Malaysia Manpower MY Full time

    Front Office AdministrationContract: 6 months (2 months probation)Salary: RM3,000 to RM3,500 up to RM4,000, depends on experience Pleasant personality, positive attitude Good communication Skills (English) Active and able to perform tasks with mínimal supervision- restrictions in terms of lifting and receiving office admin items Masters Degree (must) Good...

  • Administrative Clerk

    1 week ago

    Klang, Selangor, Malaysia Ashton Corporate Services (M) PLT Full time

    Documentation Management: Maintain accurate and organized client files, databases, and documentation to ensure compliance with regulatory requirements and internal standards.- Record Keeping: Assist in maintaining financial records, invoices, and other accounting-related documents, ensuring accuracy and accessibility for audit and review purposes.-...

  • Sales Administrator

    1 week ago

    Klang, Selangor, Malaysia Supreme Office Furniture System Sdn Bhd Full time

    Job Description and Responsibilities: Preferable if have existing knowledge on how to use AutoCount software. If no knowledge, it is okay, we are able to teach Receiving and processing purchase order for the sales personnel of company Issuing sales transaction invoices/sales order. Verifying orders, including customers' personal information and payment...

  • Haulage Operations Officer

    1 week ago

    Klang, Selangor, Malaysia L&R Trading and Transport Sdn Bhd Full time

    1. Responsible to ensure that all elements of the distribution process are coordinated to meet customer requirement in a timely delivery and high quality, by maximizing the utilization of trucks and manpower availability.a) Plans delivery by organizing truck loads, routing schedules and driver availability as per ROT (Request of Transport) requirements.b)...