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Project Specialist I

2 months ago

Subang Jaya, Selangor, Malaysia Parexel Full time

Key Accountabilities:

Project Initiation Management:

Ensures tools are set-up according to SOPs and work instructions (for example, Project Management Plan, SOP list, TIME task codes list, Team list, Project View)Setup of Project Specific Training in LMSWorks with PL to create an initial schedule and resource plan in Project ViewAssists with drafting a consistent and coherent project management plan, including coordinated planning of the different project activities and input from the different functionsProject Execution and Control Management:Responsible for reporting and analysis and for highlighting issues for project teamMaintains the project schedule and resource changes with input from Project LeadPrepares portions of the monthly management and dashboard reportsUpdates and maintains project tracking databases, compiles data for reports, and other project-related materialsOrganizes incoming and outgoing correspondence for project managementMay be responsible for managing project document storageResponsible for updating the project plan as needed and collaborating with the PL/TL to execute the plan.May provide technical support to the Project Lead/Project Manager/Technical Lead and project team through the use Microsoft Word, Excel, ProjectView, and internal PAREXEL systemsProject Meetings:Supports preparation of required information for various project meetingsReporting of owned responsibilities during meeting attendanceSupport tracking and follow-up of action items.Distributes agendas prior to meetings, and prepares and distribute minutes of internal and client meetingsPromotes communication among team membersProject Financial Management:Responsible for collating monthly project financial metricsReviewing TIME reports against allocated/budgeted timeReviewing and processing pass through cost invoicesInteracts with Independent Consultants to collect timesheets and processes invoices for paymentProject Closure Management:Collaborates with PL/PM/TL on ensuring that documents are archived and final work handed over to the sponsorCloses all project systems and interfaces upon project endKey Competencies:Project Planning: BeginnerProject Execution: BeginnerProject Fulfillment: BeginnerFinancial Acumen: BeginnerRisk Management: BeginnerQuality Focus: BeginnerInfluencing and Leading Teams: BeginnerCommunication: BasicAccountability: BasicEmotional Intelligence: BeginnerCustomer Focused Leadership: BeginnerDecision Making: BasicTechnical Knowledge: Beginner*Proficiency Levels:Superior - notable strength, possessing a special talent, and viewed as being better than most – capable of coaching for and teaching this competency.Advanced - mature understanding of the competency and excellent ability to apply the competency in multiple situations- capable of teaching the basics of this competency to othersProficient - robust understanding of the competency and solid acquisition of the skills required to use the competency – can successfully apply it without management supervisionBasic - understanding of the competency and has acquired the fundamental skills- can apply it under the guidance of managementBeginner - limited or no understanding of the competency- requires close management and guidance in its application.Knowledge and Experience:Initial years of experience in a similar role preferred.Extensive working knowledge of the English languageGood understating of Mandarin (Speaking and Listening)
Education:Bachelor's degree in a science-related field, with an advanced degree desirablePMP or equivalent desirable