office administrator #freshthisweek

2 weeks ago


Malaysia MINYAK VW ENTERPRISE Full time
Administrative Assistant to the General Manager

Join our team as an Administrative Assistant to the General Manager, providing essential support to our management staff and ensuring seamless day-to-day operations.

Duties & Responsibilities:
  • Reports directly to the General Manager and interacts closely with the management team.
  • Provides administration support to the General Manager, enabling the management staff to focus on daily requirements.
  • Communicates with operational staff about ongoing and future projects discussed during meetings.
  • Monitors and completes all contracts and tenders chosen by the company, ensuring timely and accurate submissions.
  • Administers and files documents for the General Manager, including preparation of reports and documents.
  • Prepares meeting minutes for weekly briefings and daily printouts of supplier invoices.
  • Handles general telephone, fax, and walk-in inquiries for the General Manager.
  • Coordinates with operational staff for site inspections and briefings of tenders that require attendance.
  • Establishes and maintains a filing and recording system for the Administration department for easy reference.
  • Monitors and responds to all ongoing and incoming emails, ensuring timely and complete responses.


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