HR cum Administration Executive

2 weeks ago

Penang, Malaysia Shu You Industrial Malaysia Sdn. Bhd. Full time

Salary Range: RM 3,500– RM 5,000

Job Scope:Human Resources (HR):
  1. Liaise with local authorities regarding all statutory regulations, labor-related matters, and compliance requirements.
  2. Manage government requests, including providing required information, submitting reports, and appearing at government offices when necessary.
  3. Prepare and process payroll accurately for staff, including statutory payments such as EPF, SOCSO, LHDN, and HRDF.
  4. Handle attendance reports, leave management, overtime, allowances, and other compensation-related details.
  5. Support the implementation of HR policies and maintain accurate documentation of employee records.
  6. Update the company's policies and procedures to comply with current employment laws and regulations.
  7. Provide guidance and support to managers and employees on HR-related matters, including recruitment, performance management, and employee relations.
  8. Coordinate and resolve employee-related issues, including grievances, conflict resolution, and disciplinary actions.
  9. Oversee the full spectrum of HR functions, including recruitment, onboarding, training, and offboarding processes.
Administration:
  1. Oversee and manage office operations to ensure smooth day-to-day functioning.
  2. Coordinate office renovations, maintenance, and sourcing of office supplies, equipment, and services.
  3. Manage vendor relationships and ensure cost-effective procurement of goods and services.
  4. Maintain office facilities, including cleanliness, safety, and functionality.
  5. Organize company events, meetings, and travel arrangements for staff and management.
  6. Handle general administrative tasks such as filing, documentation, and correspondence.
Government and Licensing:
  1. Deal with government sectors and agencies to ensure compliance with all licensing, permits, and regulatory requirements.
  2. Manage the application, renewal, and maintenance of all necessary business licenses and permits.
  3. Act as the primary point of contact for government-related matters, including inspections, audits, and submissions.
Multitasking:
  1. Perform any additional responsibilities assigned by management, including ad-hoc tasks related to HR, administration, and government compliance.
  2. Adapt to a fast-paced environment and handle multiple tasks simultaneously with minimal supervision.
Requirements:
  1. Education: Candidate must possess at least a Diploma in Human Resources, Business Administration, or a relevant field.
  2. Experience: Minimum 3 years of working experience in HR and administration, with a strong understanding of the full spectrum of HR functions. Experience in dealing with government sectors, licensing, and regulatory compliance is highly preferred.
  3. Knowledge: Strong understanding of the Malaysian Employment Act 1955 and other relevant statutory regulations (EPF, SOCSO, LHDN, HRDF). Familiarity with government processes, licensing, and permit requirements.
  4. Skills: Ability to work independently with minimal supervision and handle multiple tasks simultaneously. Strong organizational and time management skills. Excellent communication and interpersonal skills. Proficient in Mandarin (both spoken and written) to liaise with Chinese-speaking stakeholders. Proficient in Microsoft Office (Word, Excel, PowerPoint) and HR software.
  5. Other Requirements: Possess own transport for work-related travel. Based in Bukit Minyak, Penang, or willing to relocate.
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
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