Accounts Payable Senior Analyst

5 days ago

Petaling Jaya, Selangor, Malaysia Roche Services (Asia Pacific) Sdn Bhd Full time

Roche fosters diversity, equity and inclusion, representing the communities we serve. When dealing with healthcare on a global scale, diversity is an essential ingredient to success. We believe that inclusion is key to understanding people's varied healthcare needs. Together, we embrace individuality and share a passion for exceptional care. Join Roche, where every voice matters.

The Position

A healthier future. It's what drives us to innovate. To continuously advance science and ensure everyone has access to the healthcare they need today and for generations to come. Crafting a world where we all have more time with the people we love. That's what makes us Roche.

In this role, you will report to Accounts Payable Manager and will be supporting Japan.

The Opportunity

Job Responsibilities:

  1. Receive, sort, verify, handle exceptions, bar code, scan, and pre-archive Accounts Payable (AP) documents for further processing.
  2. Validate and process Purchase Order (PO) and contract-based invoices, non-PO invoices, prepayments, and down payments.
  3. Review supplier open items (due invoices, credit notes, debit balances, etc.) before executing payments.
  4. Investigate and reverse non-successful payments.
  5. Perform month-end closing activities, including purchasing accrual according to a predefined schedule.
  6. Prepare monthly, quarterly, or yearly reporting, such as monthly KPI reports and other operational reports based on affiliate requirements.
  7. Reconcile AP balance sheet accounts and clear aged items (e.g., GR/IR, GIT, suspense account).
  8. Perform supplier statement of account reconciliation and follow up on open items for closure.
  9. Handle internal and external queries and resolve them within the agreed timeline.
  10. Participate in compliance audits and respond to audit queries as necessary.
  11. Troubleshoot AP issues and participate in the implementation of projects.
  12. Engage in system integration and testing.
  13. Initiate and drive process improvement projects.
  14. Provide technical mentorship to team members and conduct internal process training for new joiners.

Key Accountabilities:

  1. Ensure suppliers and intercompany invoices are processed timely and accurately within the Service Level Agreement (SLA).
  2. Ensure that supplier invoices are paid on time according to agreed payment terms.
  3. Ensure intercompany invoices are paid according to the intercompany payment schedule.
  4. Maintain updated work documentation and processes that meet Internal Control Financial Reporting (ICFR), group policies, guidelines, and local statutory and legal requirements within agreed service timelines.
  5. Ensure the timeliness and accuracy of AP month-end closing activities.
  6. Address internal and external queries promptly within the SLA.

Who You Are

Qualifications & Experience Required:

  1. A degree in Finance & Accounting, Commerce, or equivalent. Professional qualifications (e.g., ACCA, CPA, MIA) are an advantage.
  2. Good communication skills and proficiency in English & Japanese.
  3. Proficiency in reading, writing, and speaking the specific country language for business communications.
  4. At least 4 years of experience in transactional accounting teams within a performance-driven environment.
  5. Knowledge and experience with SAP or other ERP/Accounting systems.
  6. Experience working in a shared service center across a global or large organization is advantageous.

Job Description Summary:

  1. A good team player with strong soft skills, such as stakeholder management.
  2. Motivated to assist and ensure team members operate day-to-day activities adhering to the highest standards of financial control, compliance, and best practice.
  3. Deliver services accurately and within the defined KPIs and SLAs.
  4. Support Assistant Manager and Managers with daily work coordination.
  5. Develop knowledge and capability to meet current and future business needs.
  6. Contribute process and technical expertise to process improvement initiatives.
  7. Support the Assistant Manager in coaching Analysts and Associates.
  8. Conduct sample reviews of entries posted by the team to ensure accuracy.
  9. Backup responsibilities for the Assistant Manager during their absence.

This job description outlines the significant responsibilities and requirements for the position but does not represent an exhaustive list of all duties. Your duties may include other tasks as assigned by the Assistant Managers and Managers.

Who we are

At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we've become one of the world's leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

The Roche Services & Solutions as well as People Support Solutions organisations located in Kuala Lumpur provide end-to-end business solutions for Finance, Procurement, IT, Communications, People & Culture (Human Resources) and beyond to our Roche colleagues across the APAC region. Today Roche employs altogether around 1100 employees in Malaysia.

Roche is an Equal Opportunity Employer.

Candidates must be resident in Malaysia, or have the right to work in Malaysia.

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