HR & Admin Assistant / HR & Admin Executive
4 days ago
About the role
Hong Poh Engineering Construction Sdn Bhd is seeking a skilled and motivated HR & Admin Executive to join our team. This full-time position is based in Paya Terubong, Penang, and will play a crucial role in supporting the company's human resources and administrative functions.
What you'll be doing
Recruitment & Onboarding:
- Assist in the recruitment process including job postings, resume screening, interview scheduling, and coordination.
- Facilitate the onboarding process for new hires, ensuring all necessary documentation and orientation procedures are completed.
Employee Relations:
- Serve as a point of contact for employee inquiries, providing guidance and resolving issues in a timely and professional manner.
- Assist in the implementation of employee engagement initiatives and HR policies.
Payroll & Benefits Administration:
- Process payroll accurately and timely, including tracking attendance, leave, and overtime.
- Administer employee benefits programs and ensure all records are up-to-date and compliant with regulations.
HR Documentation & Compliance:
- Maintain and update employee records, ensuring confidentiality and compliance with data protection regulations.
- Prepare and manage HR-related documents such as employment contracts, offer letters, and termination notices.
Performance Management:
- Assist in the performance appraisal process, including the collection and analysis of performance data.
- Support the development and implementation of training and development programs.
Office Administration:
- Oversee office operations including supplies management, facility maintenance, and coordination of office services.
- Manage travel arrangements, meeting schedules, and event coordination.
ISO Compliance:
- Assist in the preparation and maintenance of ISO documentation and ensure adherence to ISO standards.
- Coordinate internal audits and support external audit processes.
Budget Management:
- Support the preparation and monitoring of the HR & Admin department budget.
- Ensure effective cost control and utilization of resources within the department.
- Handle matters related to the recruitment, onboarding, and documentation of foreign workers, including compliance with Malaysian immigration laws and labour regulations.
- Facilitate work permits, visa applications, renewals, and other required documentation.
- Act as a liaison between government agencies and the company regarding foreign worker compliance and reporting.
- Manage the welfare, housing, and other requirements of foreign workers to ensure a conducive work environment.
Other Duties:
- Execute any additional tasks and responsibilities assigned by the HR & Admin Manager.
- Continuously improve HR processes and administrative procedures to enhance organizational efficiency.
What we're looking for
- Minimum 2 years of experience in a similar HR & administrative role, preferably in the construction industry.
- Excellent knowledge of Malaysian labour laws and HR best practices.
- Strong administrative and organisational skills, with the ability to multitask and priorities effectively.
- Familiarity with immigration procedures and regulations for managing foreign workers.
- Proficient in MS Office suite and HR-related software.
- Excellent communication, interpersonal, and organizational skills.
- Proactive, detail-oriented, and problem-solving mindset.
- Ability to work independently and as part of a team.
- Strong ethical values and professionalism.
- Proficiency in Mandarin (reading, speaking and writing) is essential.
What we offer
At Hong Poh Engineering Construction, we are committed to providing a supportive and rewarding work environment for our employees. As an HR & Admin Executive, you can expect:
- Competitive salary and performance-based bonuses.
- Comprehensive medical insurance coverage.
- Opportunities for professional development and career advancement.
- Flexible work arrangements and work-life balance initiatives.
- A collaborative and inclusive team environment.
About us
Hong Poh Engineering Construction Sdn Bhd is a leading construction and engineering firm based in Penang, Malaysia. With over 20 years of experience, we specialize in a wide range of construction projects, from residential and commercial developments to infrastructure works. Our commitment to excellence, innovation, and sustainable practices has made us a trusted partner for clients across the region.
If you are excited about this opportunity and believe you have the skills and experience to excel in this role, we encourage you to apply now.
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