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Facilities Coordinator

4 months ago

Kuala Lumpur, Malaysia JLL Full time

JLL supports the Whole You, personally and professionally.

**Responsibilities**:
Receive incoming call

Manage incoming & outgoing mails/parcels and make a record

Meeting and Training room booking management up to date & tidiness

Attend to client request of ordering office supplies

Conference call arrangement as request

Manage the printer & fax toner replenishment

Courier service incoming and outgoing delivery account update

Issuance Name cards for client

Client PR/PO Issuance

Great Visitor/Vendor and ensure they been briefed on the safety and given them a copy of safety booklet

Follow up with JLL vendor Invoices

Perform EDI

Others Duties Includes

1. Prepare monthly report
Download Statement of Account from Celcom website Check Statement of Account and update SST 6% in Excel Update name for 200 phone lines Update monthly usage in excel file Prepare pivot table for EDI template Prepare EDI template Submit EDI report and post invoice in BMP system BPM system fill up some information before final submission Update entry and exit staff Celcom clear list record and cost center

IDD & International roaming activation Data Plan activation Replacement, change and lost sim card Termination lines

3. EDI - TM utilities, Training courses, Adecco, Courier services monthly invoices

4. Update cost center, amount tally with invoice and correct SST code

5. Submit EDI report and post invoice in BPM system

6. BPM system fill up some information before final submission

7. Pantry items/Stationery/Electrical Items
Check stock Request quotation from vendor Prepare order list Raise POR in JLL template Received goods and ensure all in order as per in the PO Distribute stationery request

8. Name Card Request
Prepare staff details and request artwork from vendor Finalize name card artwork Prepare POR in JLL template Receive name cards and distribute to respective person

9. Courier management
Call to pick up arrangement Ensure dispatch pack the parcels/documents with consignment note Prepare Performa invoice for International Parcels All CN must be file together with the outgoing list

10. Soft service management
Handle multiple soft services vendors to ensure all services done on time as required, this include soft followup on invoices.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.