HR Operations Analyst

6 months ago

Petaling Jaya, Malaysia HILTI Full time

WHAT'S THE ROLE?

We are seeking a highly organized and detail-oriented HR Operations Analyst to join our team. The individual will be responsible for managing all aspects of the onboarding process, from generating offer letters to handling employment verification and offboarding procedures. This role requires excellent communication skills, a strong understanding of HR processes, and the ability to work efficiently in a fast-paced environment.

WHO IS HILTI?

Hilti is where innovation is improving productivity, safety and sustainability in the global construction industry, and beyond. Where strong customer relationships are creating solutions that build a better future. Where there is pride and a sense of belonging across our 120 locations, carrying right into our lives and homes. Where people are exploring possibilities, leveraging their potential, owning their personal development and growing lasting careers.

Global IT within Hilti is a truly global team with main hubs in Buchs (Switzerland), Kuala Lumpur (Malaysia) and Plano/Tulsa (USA). All locations have highly competent teams who work very closely together. Hilti's Global IT team is known for their focus on sustainable value creation by translating latest IT innovations into value creating solutions & services.

WHAT DOES THE ROLE INVOLVE?
- Generate and distribute offer letters, employment contracts, and other relevant documents to new hires.
- Collect and review all necessary documentation from new employees, including identification, tax forms, and banking information.
- Coordinate with hiring managers and the HR team to ensure a smooth onboarding experience for new employees.
- Assist with the renewal process for employment and dependent passes for foreign employees.
- Handle offboarding procedures, including processing termination paperwork.
- Prepare and distribute promotional letters and other internal communication related to employee status changes.
- Collaborate with cross-functional teams to streamline and improve the onboarding process.
- Stay up-to-date on relevant employment laws and regulations to ensure compliance with all legal requirements.
- Update and maintain the employee handbook to ensure compliance with company policies and legal regulations.

**We have an excellent mix of people, which we believe makes for a more vibrant, more innovative and more productive team.**

***

WHAT DO WE OFFER?

Show us what you’re made of and we’ll offer you opportunities to move around the business - to work abroad, experience different job functions and tackle different markets. It’s a great way to find the right match for your ambitions and achieve the exciting career you’re after.
We have a very thorough people review process, unlike any we know of in any other business. We can pair talent with opportunities - developing our people in their current roles or challenging them to work in new ways or in new places. It’s how we find the right fit, further our teams personally and professionally, get the best value for each employee and increase the job satisfaction. Additionally, we offer you a wide range of benefits.

WHAT YOU NEED IS:

- Bachelor's degree in Human Resources, Business Administration, or related field.
- Proven experience in HR or a related field, with a focus on onboarding and document management preferred.
- Strong understanding of HR processes and best practices.
- Excellent organizational skills and attention to detail.
- Ability to prioritize tasks and manage multiple deadlines.
- Proficiency in Microsoft Office Suite.
- Strong communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Experience working in a fast-paced environment and adapting to changing priorities.

WHY SHOULD YOU APPLY?

If you like working in a global team and driving a global business in a hands-on and performance-oriented culture you will enjoy the job. If you believe working with colleagues from different backgrounds and interacting across all hierarchical and functional levels will be enriching - join the team

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