Assoc Eng, Document Controller

4 days ago

Cyberjaya, Malaysia Shell Full time

**Where you fit**

The Information Management Coordinator who is part of the ASSET IM processing team, is an Information Management specialist responsible for managing As Built document and _data_ flow coming from projects, plant changes and other information streams coming in through the R&M organization. For projects and plant changes doc/_data_ is controlled by standardized approaches (BBS and DDSF). For the R&M organization a large variety of information is managed in a structured way. The IM coordinator manages the bulk _data_/doc handling for all project, plant changes and ongoing matters for the R&M organization. The above-mentioned activities are covered in a set of IM BBS procedures.

**What’s the role?**
- Support Project and plant change teams in developing PDDP's (project Doc _Data_ Plan) and/or DDSF (Doc _Data_ Scope Form)
- Ensure project and plant changes deliver according DDSF and report deviations to PM / PCE.
- Coordinate As built doc/_data_ workflow between Shell PM and EPC including doc/tag reservations, specifying doc/_data_ requirements.
- Act as gate keeper for Project managers and PCE's for timely processing of information and pro-actively intervene in case of non-delivery.
- Manage _data_ mutation work in the various tools (ASSAI, GSAP, AIM-A, w-IMS, SPI etc.)
- Generate KPI reports to manage quality and timely processing of information.
- Act as focal point for one of the used systems (AMF, IM PORTAL, ADO, GSAP, ASSAI, AIM-A, Kogni-twin etc.).
- Overtime support ASSET team with reviewing, updating or development of applicable BBS procedures / instructions.
- Monitor quality of delivered doc/_data_ according to the applicable BBS.

**Role requirement**
- Bachelors/ masters level qualification in Engineering or equal working experience.
- Total experience - at least 3 years to 5 years
- Experienced user of software tools like GSAP, ASSAI, AIM-A, w-IMS, SPI etc.
- General knowledge of refining business from an IM perspective. Basic understanding of Project Life cycle, its different Phases and P2A handover _process_
- Ability to coordinate work, leadership skills: Deliver thru others.
- Fluent in English.
- Experienced MS Office software user (e.g. Excel, Access).
- Team player.
- Accurate and high focus to quality of _process_ and content
- Shift work following operating hours of the Downstream operation units across the globe. The role needs to have min hours of overlap with Europe region based on the business need - mostly 2 PM - 11 PM shift based on KL working hours.
- Virtual working with key stakeholders for day-to-day operations
- Effective initiative to identify and help resolve business and technical issues within areas of responsibility.
- A self-starter and reliable person, with good verbal and written skills in English.
- Exposes the individual to all cultural backgrounds and organizational levels across the globe, across diverse time zones.

**Company Description**

Shell Business Operations (SBO) is a chain of operational centers that form an integral part of Royal Dutch Shell. We influence business development for Shell globally, enabling the work of 93,000 employees in over 70 countries across the world.

SBO Kuala Lumpur is home to 11 different functions that support Shell within the Southeast Asia, Oceania, and Middle East region. Housing more than 2000 employees, SBO Kuala Lumpur is focused on driving excellent corporate performance that enable Shell to operate in a global competitive and ever-changing business environment.

Shell Business Operations (SBO) Kuala Lumpur is focused on driving excellent corporate performance in Contracting and Procurement, Creative Solutions, Customer Operations, Finance Operations, Human Resource, Information Technology, Legal Operations, Retail Centre of Excellence, Supply Chain, Technical Asset Operation and Upstream Transformation. We enable Shell to operate in a global-competitive and ever-changing business environment.

**An Innovative Place to Work**

There’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.

Join us and you’ll add your talent and imagination to a business with the power to shape the future - whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently.

**An Inclusive & Progressive Place to Work**

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment - one where you can express your ideas, extend your skills and reach your potential.
- We’re closing the gender gap - whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.
- We’re st

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