HR & Admin Generalist

4 weeks ago

Subang Jaya, Malaysia Vertis Digital Sdn Bhd Full time

**Job Title: HR & Admin Executive**
**Employment Type: Full Time (Hybrid)**
**Job Location: One City, USJ**
**Preferably looking for Immediate Joiners**

**About Us**:
**Innovate. Create. Elevate.**

At Vertis, we are on a mission to constantly innovate and create exceptional digital solutions. Our goal is to elevate our clients’ brands and the experiences they deliver to their customers through the power of technology-driven creativity. Our people are the catalyst, empowering our clients to successfully transform their businesses - join our team of able, confident, and motivated superstars.

**About the job**:
**Key Responsibilities**:
**1. Human Resources**:

- Manage end-to-end recruitment process including job postings, screening resumes, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings. and coordinating onboarding activities.
- Maintain accurate and up-to-date employee records, including personal files, HR databases, and systems.
- Administers HR tasks including compensation, benefits, leave, disciplinary matters, disputes, performance management, morale, safety, and training.
- Support the resolution of employee issues and grievances in a timely and effective manner, fostering a positive workplace environment.
- Handle employee inquiries regarding policies, procedures, and benefits.
- Assist in the development and implementation of HR policies and procedures.
- Support performance management processes, including annual reviews and feedback sessions.
- Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
- Performs other duties as assigned.

**2. Administration**:

- Handle management duties - Oversee and perform administrative functions concerns and update calendar.
- To manage department’s day-to-day activities and provide general administrative support (e.g. coordinate department’s events, meetings, communications, handle information requests, etc).
- To handle general office administrative works.
- Assist with budgeting, financial reporting, and expense tracking.
- To perform day-to day clerical work
- To be liaison person and coordinator of the department with other departments within the organization
- Oversee daily office operations and ensure a smooth workflow.
- Organize and maintain filing systems, both electronic and physical.
- Assist in organizing company meetings.
- Ensure compliance with company policies and legal requirements.
- Support the implementation and maintenance of administrative systems, processes, and policies to improve efficiency and service delivery.
- Manage purchase order (PO) process, including creation, approval, and tracking.
- Maintain confidentiality and handle sensitive information with discretion.
- Other duties as assigned.

**Requirement and Qualification**:

- Bachelor’s degree in Human Resources, Business Administration, or related field.
- Minimum of 2 years of experience in HR and administrative roles.
- Strong understanding of HR principles, practices, and regulations.
- Excellent organizational and time-management skills.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong communication and interpersonal skills.
- Ability to handle sensitive information with confidentiality.
- Attention to detail and problem-solving skills.
- Experience with HR software and tools.
- Knowledge of labor laws and regulations.

**Benefits**:

- Best in class compensation
- Medical Benefits
- International and multicultural working environment
- Training & Development
- Career opportunities in a successful, fast-growing company
- Hybrid work arrangement, with a mix of remote and in-office work
- Birthday leave
- Opportunity to travel

Pay: RM3,000.00 per month

**Benefits**:

- Professional development

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Subang Jaya: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Are you an immediate joiner?
- How long is your notice period for the current employment?

**Education**:

- Bachelor's (preferred)

**Experience**:

- Human Resources: 2 years (preferred)
- Administrative: 2 years (preferred)

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