Operations Manager, Call Management
3 days ago
**Operations Management**
- Supports the local Senior Manager/Head of Business Unit, Global Market and Finance in the performance of profitability reviews.
- Work closely with the Technical Excellence team to ensure competitive pricing is offered to prospects.
- Leading team meetings, asking questions to better understand the calls representatives are receiving, educating, and coaching regarding processes and practices, and explain expectations to employees.
**Improve Operational Management Systems and Processes**
- Develop and lead strategic initiatives and embedding a culture of continuous improvement through the Operations Team.
- Promote on-going service improvements to improve quality and customer satisfaction.
- Regular review of the operational processes to support smooth delivery of the operations, including but not limited to policies, general processes, and client-specific processes for use of all operations stakeholders such as training, client interface and internal/external audits.
- To support ongoing Transformation projects in relation to the Travel Business Unit.
- To support the reporting function of Travel Business Unit activities
- Monitor the implementation of any recommendations.
- Assist/participate with daily operational issues.
**Data Quality, Audit and Reporting**
- To review data extractions to ensure its completeness, accuracy, and timely case-related documentation.
- To perform data quality assessment on active and closed cases to detect deficient controls, duplicated effort or non-compliance to the business rules and procedures.
- Liaise with the Operations Executive on data corrections / clarifications where necessary.
- Identify areas of improvement to enhance overall data quality.
- Identify common gaps in data quality and work with the respective stakeholders to plan refresher training or coaching session to address the gaps as and when required.
- To prepare and analyse the Business Unit’s activity levels, Service Level Agreements, and projects.
**Business Reviews**
- Regular client/service provider engagements and contract implementation to achieve high level of client service and satisfaction.
To maintain an accurate record of calls / cases of all clients for reporting purposes.
- Key accountability to ensure accuracy and completeness of latest product and service information are readily available within the Department to service customers.
**Feedback Management**
- Collaborate with Quality Management team and work together to achieve common goal/understanding in implementation.
- Responding to escalated queries from customers and team members, as the first point of contact.
- To perform investigation, analysis and resolve complaints within the stipulated agreed timeframe.
**Training & Development**
- Active engagement in supporting the training, learning and development of the Operations Executives within the Travel Business Unit to ensure better performance and succession planning.
- Provide advice, technical expertise, training, coaching and guidance for the team.
- Collaborate with the Quality Management team in performing quality assessment of calls and closed cases to evaluate proficiency of other Operations Executives.
**Team Performance / HR**
- Collaborate with internal stakeholders in effective resource planning to maximise the productivity of resources.
- Ensure the team achieves the Service Level Agreement(s), Key Performance Indicators (KPIs) and exceed customer expectations.
- Monitor the team’s performance along with the team leaders to ensure that they meet quality and business objectives.
- Evaluate employee performance objectively based upon the job requirements and behavioural indicators of performance.
- Active involvement in team meetings and team building activities.
- Identify and develop strengths and opportunities for improvement.
- Ongoing motivation of the team to ensure a positive mindset and customer-focused attitude.
- Active engagement with recruitment and daily operational issues.
**S**upport and Maintenance of the Information Security international standards**
- Serve as an advisor to the operations team in the implementation and maintenance of information security, including but not limited to the awareness of information security.
- Oversee the implementation of mitigation actions in response to any internal/external audits (i.e., non-conformances, customer issues, and system weaknesses).
**Business Continuity Management**
- Participation in the business continuity activities to support smooth delivery of the Travel Operations.
- Contribute to the development and maintenance of the department’s business continuity management program including development of tools and instructional guides for all services in Travel BU.
- Continuity planning and event management, development and facilitation of Travel BU business exercises, relationship management with external providers, counter parts, development of corporate policy, standards, and
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