Personal Assistant to Gmd

2 months ago


Puchong, Malaysia iKHASAS Group of Companies Full time

The role of Personal Assistant to Group Managing Director is to provide high quality executive personal assistance and administration support to the GMD. Provide an efficient and responsive administrative, organizational, and logistic service to the GMD, helping him manage and prioritize his time.

**Main Job Responsibilities**:

- Complete a board variety of administrative tasks for the GMD including managing an extremely active calendar of appointments, plan, coordinate and ensure the GMD’s schedule is followed and respected; acts in a “gatekeeper” capacity, creating win-win solutions for direct access to the GMD’s time and office;
- Schedule on behalf of the GMD meetings between him and his direct reports and the committees and groups to which he is a member.
- Keep and maintain an accurate record of papers and e-correspondence on behalf of the GMD;
- Inclusive of monitoring GMD share trading accounts and providing an accurate monthly consolidation report.
- Set up meeting files, scheduling and calendaring meetings, set meeting agendas, setting location, time and appropriate duration, identifying, inviting and confirming participants, facility arrangements where required;
- Prepare correspondence on behalf of the GMD including drafting of general replies;
- Minute meetings as required and complete research on behalf of GMD;
- Ensure guests meeting with GMD are well taken care of;
- Provide a service that in line with the GMD’s work habits and preferences;
- Ensure the GMD’s travel arrangements are managed effectively;
- Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the GMD match requirements;
- Filter general information, queries, phone calls and invitations to the GMD by directing or taking forward such contacts as appropriate;
- Provide a bridge for clear communication and maintain credibility, trust and support between the office of the GMD and staff;
- Work closely and effectively with the GMD to keep him well informed of upcoming commitments and responsibilities, and follow up appropriately;
- Manage the GMD’s office ensuring the proper documentation and record keeping on behalf of the GMD;
- Required to perform ad-hoc tasks as and when required by the GMD
- Well spoken, articulated and can multi-task.

**Minimum Competence & Skill Requirement**:

- **Bachelor’s Degree in Business Administration, Secretarial Administration, Public Administration or related fields.**:

- **At least 5 years working experience in a similar position**:

- Demonstrable experience in an administrative/executive assistant/PA role in a highly pressurized environment requiring tact, judgment and discretion in handling internal and external contacts (essential).
- Experience of diary management/researching and booking of travel and accommodation (essential).
- Experience of successfully working with senior management
- Discretion and trustworthiness as you will often be a party of confidential information.
- Tactful and diplomatic.
- Able to dress well and comport self properly.
- **Excellent written and verbal communication skills including Mandarin.**:

- Must have well-developed time management skills.

**Job Types**: Full-time, Permanent

**Salary**: RM4,000.00 - RM5,000.00 per month

**Benefits**:

- Health insurance
- Maternity leave

Schedule:

- Day shift

Ability to commute/relocate:

- Putrajaya: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Personal Assistant: 5 years (preferred)

**Language**:

- Mandarin (preferred)



  • Puchong, Malaysia iKHASAS Group of Companies Full time

    **Role Purpose**: The role of Personal Assistant to Group Managing Director is to provide high quality executive personal assistance and administration support to the GMD. Provide an efficient and responsive administrative, organizational, and logistic service to the GMD, helping him manage and prioritize his time. **Main Job Responsibilities**: - Complete...


  • Puchong New Village, Malaysia iKHASAS Group of Companies Full time

    Role Purpose:The role of Personal Assistant to Group Managing Director is to provide high quality executive personal assistance and administration support to the GMD. Provide an efficient and responsive administrative, organizational, and logistic service to the GMD, helping him manage and prioritize his time.Main Job Responsibilities: Complete a board...

  • Secretary to Gmd

    2 weeks ago


    Puchong, Malaysia iKHASAS Group of Companies Full time

    Complete a board variety of administrative tasks for the GMD including managing an extremely active calendar of appointments, plans, coordinate and ensure the GMD’s schedule is followed and respected; acts in a “gatekeeper” capacity, creating win-win solutions for direct access to the GMD’s time and office; - Schedule on behalf of the GMD meetings...


  • Puchong, Malaysia Tanco Holdings Berhad Full time

    To assist the director in the daily duties and provide secretarial support; - To manage director’s office and organize his appointments, meeting, itinerary and travel schedule; - To attend to all incoming and outgoing correspondences; - To coordinate meetings or appointments with internal and external customers; - To handle all form of business...


  • Puchong New Village, Malaysia Tanco Holdings Berhad Full time

    To assist the director in the daily duties and provide secretarial support; To manage director's office and organize his appointments, meeting, itinerary and travel schedule; To attend to all incoming and outgoing correspondences; To coordinate meetings or appointments with internal and external customers; To handle all form of business correspondences and...

  • Personal Assistant

    4 weeks ago


    Puchong, Malaysia Trigon Tech Sdn Bhd Full time

    **Job Summary**: The Personal Assistant to the COO will help manage the executive's daily activities and improve efficiency within the IT business. This role requires someone detail-oriented and adaptable, able to handle various tasks with discretion and professionalism. **Responsibilities**: - Manage the COO's schedule and prioritize appointments. -...

  • Personal Assistant

    5 days ago


    Puchong, Malaysia N2 INDUSTRIES SDN BHD Full time

    _**Tasks & Responsibilities**_ - Plan and manage schedules for appointments, daily activities, travel, travel arrangements, and expense claims - Manage a private household and manage a personal-related tasks - Perform secretarial and administrative duties while handling confidential matters - Assist with answering phone cells, paying bills, grocery shooping,...

  • Personal Assistant

    2 weeks ago


    Puchong, Malaysia KL AUTOMATION ENGINEERING SDN BHD Full time

    **JOB DESCRIPTION** Provide full administrative and secretarial support, up keep MD’s office and his personal task. Take initiative as appropriate in the absence of the MD. Keep confidentiality. **MAIN RESPONSIBILITIES** Meeting, taking minute, travel arrangement, report, keep and monitoring due date, customer contact, making appointment, drafting...

  • Personal Assistant

    3 days ago


    Puchong, Malaysia Chenzhu Sdn Bhd Full time

    **Job Title: Personal Assistant** **Key Responsibilities**: Manage the executive team's calendars, appointments, and travel arrangements. Coordinate meetings, conferences, and events, ensuring all logistics are handled smoothly. Prepare and organize documents, presentations, and reports as needed. Develop and implement digital marketing campaigns to...

  • Personal Assistant

    2 weeks ago


    Puchong, Malaysia iKHASAS Group of Companies Full time

    **About The Role** We are seeking a highly organized and detail-oriented individual to join our team as the Personal Assistant (PA) to the Group Managing Director of iKHASAS Group. You will play a critical role in supporting the Group Managing Director's busy schedule and ensuring the smooth operation of the office. **Responsibilities** - Manage the Group...

  • Personal Assistant

    4 weeks ago


    Puchong, Malaysia MABUCO SDN BHD Full time

    Schedule meetings and manage calendars - Take accurate and comprehensive notes at meetings - Help with daily time management - Run errands as requested - Plan travel, including flights, accommodation and ground transportation - Coordinate events and speaking engagements Requirement: - Strong interpersonal skills - Chinese, Age not more than 40 years old -...

  • Personal Assistant

    1 week ago


    Puchong, Malaysia Creative ID & Furniture Sdn Bhd Full time

    **Job Overview**: **Key Responsibilities**: **1. Administrative Tasks**: - Provide administrative support to the team, including scheduling meetings, managing calendars, and handling correspondence. - Maintain organized filing systems, both physical and digital, for easy retrieval of documents. - Assist in the preparation and editing of internal and...

  • Personal Assistant

    2 months ago


    Puchong, Malaysia Mabuco Sdn Bhd Full time

    **Responsibilities**: - Act as the point of contact between the manager and internal/external clients. - Screen and direct phone calls and distribute correspondence. - Handle requests and queries appropriately. - Manage diary and schedule meetings and appointments. - Take dictation and minutes. - Produce reports, presentations and briefs. - Devise and...

  • Personal Assistance

    3 weeks ago


    Puchong, Malaysia Earnest & Eternal Enterprise Full time

    Looking for Malaysian personal assistance (can be Work From Home)- Industry: Real estate- Job scope- 1. Call customer to follow up and make an appointment- 2. Request information from customers and do posting to social media and relevant website- 3. Prepare paper works and other documentation tasks- 4. Handle any assigned job, maybe different from time to...


  • Puchong, Malaysia Be Med Sdn Bhd Full time

    **Responsibilities**: - Assist the Director in daily operational aspects and ensure all tasks assigned are delivered in a timely manner. - Typing, compiling, and preparing necessary reports, presentations, and correspondence. - Liaising with staff, clients, and government officials. - Collating and filing expenses. - Build and maintain good relationships. -...


  • Puchong, Malaysia Be Med Sdn Bhd Full time

    **Responsibilities**: - Assist the Director in daily operational aspects and ensure all tasks assigned are delivered in a timely manner. - Typing, compiling, and preparing necessary reports, presentations, and correspondence. - Liaising with staff, clients, and government officials. - Collating and filing expenses. - Build and maintain good relationships. -...

  • Personal Assistant

    2 months ago


    Puchong, Malaysia IPM PROFESSIONAL SERVICES SDN BHD Full time

    **RESPONSIBILITIES**: - Performing exceptional administrative tasks. - Producing reports, presentations, documents, letters or memos - Managing internal and external correspondence efficiently and effectively - Assisting director to handle works, requests and queries appropriately - Working on specific projects assigned by director - Build good...

  • Personal Assistant

    2 weeks ago


    Puchong, Malaysia IPM PROFESSIONAL SERVICES SDN BHD Full time

    **RESPONSIBILITIES**: - Performing exceptional administrative tasks. - Producing reports, presentations, documents, letters or memos - Managing internal and external correspondence efficiently and effectively - Assisting director to handle works, requests and queries appropriately - Working on specific projects assigned by director - Build good...

  • Personal Assistant

    2 days ago


    Puchong, Malaysia IPM PROFESSIONAL SERVICES SDN BHD Full time

    **RESPONSIBILITIES**: - Performing exceptional administrative tasks. - Producing reports, presentations, documents, letters or memos - Managing internal and external correspondence efficiently and effectively - Assisting director to handle works, requests and queries appropriately - Working on specific projects assigned by director - Build good...

  • Personal Assistant

    2 weeks ago


    Puchong, Malaysia AESTHETIC SKIN GROUP Full time

    Aesthetic Skin Group's mission goes beyond business; it is a mission with a purpose. The company's philanthropic endeavors, exemplified by its involvement in the "Peace of Mind" program, underscore its dedication to making a positive impact in the world and raising awareness about mental health. The remarkable success of Aesthetic Skin Group can be...