Personal Secretary

6 months ago


Kuala Lumpur, Malaysia Agensi Pekerjaan Permit Pro Consultancy Sdn Bhd Full time

**Job Summary**
- Seeking for Ministerial Secretary who is highly skilled with responsible for providing _**excellent secretarial, administrative support, word-processing, and receptionist services. **_Professional with exceptional time-management and multitasking abilities, someone who is diligent and competent in their work, allowing executives to focus on their _**managerial responsibilities**_ _without worrying about other tasks._

**Responsibilities Include**:

- Providing secretarial services for the Minister and Minister's staff
- Getting involved in the decision-making process
- Deputizing the Minister and carrying out office functions when not around
- Demonstrating the ability to deliver consistently high-quality and professional services for both internal and external clients
- Processing, prioritizing, registering, acknowledging, allocating, and distributing internal and external mail/facsimiles
- Creating, updating, and maintaining databases and office filing systems
- Preparing mail outs using mail merge
- Greeting and receiving Ministerial visitors, answering telephones, and providing reception services

**Travel-related responsibilities**:

- Working closely with a travel agent to ensure seamless travel experience
- **Traveling with the Minister when needed (Dubai, USA or etc)**

**Personal responsibilities**:

- Managing and overseeing the Minister's personal appointments and tasks as needed
- Acting as the point of contact for the Minister and CFO for internal and external communications

**Requirements**:

- **Bumiputera Free Headscarves**:

- **Immediate Starter**:

- **Bachelor's degree required**:

- **At least 3 years of experience supporting senior executives in a multi-national organization**:

- Proactive, highly organized, articulate individual who thrives in a fast-paced environment
- Exceptional communication skills and attention to detail

Pay: RM4,500.00 - RM5,000.00 per month

**Benefits**:

- Flexible schedule
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus
- Yearly bonus


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