Personal Secretary

3 days ago


Kuala Lumpur, Malaysia Agensi Pekerjaan Career Channel Sdn Bhd Full time

A fintech company in Malaysia (HQ in Hong Kong). We provide cutting-edge financial technology to our clients. We strive to maintain a positive work culture and prioritize the personal and professional growth of our employees.

**Job Overview**: We are currently seeking a highly organized and proactive Personal Secretary to join our team. The Personal Secretary will provide comprehensive administrative and secretarial support to the executive team, ensuring the smooth running of their day-to-day activities. This role requires exceptional communication skills, meticulous attention to detail, and the ability to handle confidential information with utmost discretion.

The Personal Secretary will play a crucial role in maintaining effective internal and external communication within the organization.

**Responsibilities**:
2. Maintain executives' calendars, scheduling appointments and meetings, and coordinating travel arrangements to optimize time management.

3. Prepare and distribute meeting agendas, minutes, and other related documents for executive meetings, ensuring accuracy and confidentiality.

4. Perform general secretarial duties, such as typing, word processing, formatting documents, and maintaining electronic and hard copy files.

5. Compile and analyze data, prepare reports, and presentations for executives.

6. Assist in the preparation of executive presentations, internal communications, and other business-related documents.

7. Coordinate and organize company events, conferences, and seminars, from planning to execution, including venue selection, catering, and logistics.

8. Proactively track and prioritize deadlines, follow-up actions, and commitments made by executives, ensuring timely completion.

9. Handle highly confidential and sensitive information in a professional manner, exercising discretion and maintaining strict confidentiality.

10. Liaise with internal employees, external clients, and vendors to gather information, coordinate activities, and provide updates on behalf of the executives.

11. Conduct research and analysis on specific topics, projects, or assignments as assigned by the executives.

Qualifications:
1. Bachelor's degree or diploma in business administration, secretarial studies, or a related field. 2. Proven experience as a Personal Secretary or similar role, preferably in the IT or telecommunications industry.

3. Excellent verbal and written communication skills in English and Bahasa Malaysia, with the ability to draft professional correspondence and reports.

4. Strong organizational skills, able to prioritize tasks efficiently and work well under pressure.

5. Exceptional attention to detail, ensuring accuracy in all tasks performed.

6. Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), as well as other relevant software and tools.

7. Ability to handle confidential matters with sensitivity and discretion.

8. Strong interpersonal skills, with the ability to interact with individuals at all levels of the organization.

9. Proactive and self-motivated, with the ability to work independently and as part of a team.

10. Flexibility in working hours, including occasional evening or weekend work as required.

We offer a competitive salary package and opportunities for personal and professional growth within our organization. If you are a highly organized and dedicated individual seeking a challenging position as a Personal Secretary in a dynamic and fast-paced IT and telecommunications company, we encourage you to apply.

**Salary**: RM70,000.00 - RM75,000.00 per year

**Benefits**:

- Health insurance

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- Secretary: 5 years (required)

**Language**:

- English (required)
- Mandarin (preferred)
- Bahasa (preferred)

Ability to Commute:

- Kuala Lumpur (required)


  • Personal Secretary

    3 weeks ago


    Kuala Lumpur, Malaysia Agensi Pekerjaan Permit Pro Consultancy Sdn Bhd Full time

    **Job Summary** - Seeking for Ministerial Secretary who is highly skilled with responsible for providing _**excellent secretarial, administrative support, word-processing, and receptionist services. **_Professional with exceptional time-management and multitasking abilities, someone who is diligent and competent in their work, allowing executives to focus on...


  • Kuala Lumpur, Malaysia Agensi Pekerjaan Career Horizons Full time

    **Corporate Secretary | Professional Services | Kuala Lumpur** **Company overview** Our client is an established professional services provider firm that is a strong player in its industry. In line with their business expansion, they are looking to bring on board a secretarial professional to join their team in KL. **The new role** You will help to...


  • Kuala Lumpur, Malaysia Agensi Pekerjaan Seer Sdn Bhd Full time

    **About the job Secretary Executive/ Personal Assistant/ PA**: **Position: Secretary Executive/ Personal Assistant/ PA** **Salary Up To RM7000** **Location: Kuala Lumpur** **Job Descriptions**: - Provides high-level administrative support and assistance to the CEO. - Arranges travel and accommodations for CEO. - Responsible for company confidential...


  • Kuala Lumpur, Malaysia Agensi Pekerjaan Seer Sdn Bhd Full time

    **Position**: Secretary Executive/ Personal Assistant/ PA Salary Up To RM7000 **Location**: Kuala Lumpur **Job Descriptions**: Provides high-level administrative support and assistance to the CEO. Arranges travel and accommodations for CEO. Responsible for company confidential files and organization records, implementing and maintaining proper filing...

  • Secretary

    1 week ago


    Kuala Lumpur, Malaysia ZIKAY GROUP BERHAD Full time

    Job Descriptions: - To attend internal and external meetings with Managing Director, take minutes and establish proper follow-up on duties/activities decided in the meeting. - To establish professional customers relationship. - To provide good customer service through understanding, meeting and exceeding customer’s expectation. - To attend all private...

  • Secretary

    1 week ago


    Kuala Lumpur, Malaysia Goon International College Full time

    Work closely with other team members to assure the Chairman's preparation for meetings, presentations or other engagements. - Administrative and functional activities include but are not limited to: Ø Taking phone calls; Ø maintaining personal and business files Ø corporate record keeping for multiple entities Ø note taking & creating documentation Ø...

  • Secretary

    4 days ago


    Kuala Lumpur, Malaysia Malnaga Sdn Bhd Full time

    **Responsibilities**: **Responsibilities**: - Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. - Read and analyse incoming memos, submissions, and...

  • Secretary

    2 days ago


    Kuala Lumpur, Malaysia C.I.S Network Full time

    **Responsibilities**: - To provide full spectrum of business, secretarial and administrative support with highly confidential to President on his daily tasks. - To manage President's time schedules and schedule meetings and appointments for VIPs or visitors. - To arrange and coordinate for the meetings - To prepare minutes of meeting with clients, suppliers...


  • Kuala Lumpur, Malaysia LTS Search Full time

    **Job Title: Personal Assistant/ Secretary (PA)** **Location**:Kuala Lumpur (with frequent travel within Asia Pacific) **Job Type**:1-year Contract with renewal **Key Responsibilities**: - **Language Proficiency**:Fluent in spoken and written Mandarin** to facilitate effective communication with employers. - **Support for Young Family**: Assist a Chinese...


  • Kuala Lumpur, Malaysia Shearn Delamore & Co Full time

    Responsibilities: '¢ Assisting the Company Secretarial Manager in performing the Company Secretarial Function including attending Board Meetings as minute taker '¢ Co-ordinate work task among department members '¢ Conduct researches on company secretarial matters as and when required '¢ Prepare all relevant documentation, returns and prescribed forms for...

  • Secretary

    3 days ago


    Kuala Lumpur, Malaysia SOCC Holdings Sdn Bhd Full time

    Provide personal administrative support to management and the company by conducting and organizing administrative duties and other activities **Responsibilities** - Arrange, schedule, and organize the appointments and meetings. - Screen and direct phone calls and distribute correspondence. - Prepare write-ups and presentation slides as and when required. -...


  • Kuala Lumpur, Malaysia Himawari (M) Sdn Bhd Full time

    Only female to apply pleasant and pretty age 23-30years friendly and cheerful hardworking passionate willing to work overtime Monday to Friday 8.30-6.30pm saturday 9.00am to 8.00pm submit your photo **Salary**: RM2,500.00 - RM5,500.00 per month **Benefits**: - Opportunities for promotion Schedule: - Day shift - Evening shift Supplemental pay...


  • Kuala Lumpur, Malaysia X Consultancy Sdn. Bhd. Full time

    **Qualifications**: - Possessed at least Bachelor’s Degree from accredited university with major in Company Secretarial Practice, Company Law, Corporate Administration, Management, Accounting or related field. - Possessed a qualification/membership of MAICSA, ICSA or equivalent will be an added advantage. - At least 3 years of related working experience...

  • Personal Assistant

    4 days ago


    Kuala Lumpur, Malaysia SAMADHI RETREATS SDN BHD Full time

    Reporting to CEO and responsible for all secretarial and administrative duties, personal and corporate matters. - To attend all secretarial and personal administrative duties in a confidential manner - Acting as the trusted point of contact for the CEO's office for all external parties and internal employees, and dealing appropriately with correspondence,...

  • Personal Assistant

    2 weeks ago


    Kuala Lumpur, Malaysia Elabram Systems Full time

    Key Responsibilities - Setting up meetings (getting a list of names from respective Line Managers/Leads, sending out meeting invites, logistics arrangements for physical meetings/workshops, tracking attendance) - Follow up on those employees who did not attend the meeting and making sure they are included in the subsequently meetings/workshop - Tracking the...

  • Receptionist Secretary

    13 hours ago


    Kuala Lumpur, Malaysia JERALD GOMEZ AND ASSOCIATES Full time

    We at Jerald Gomez & Associates are looking for receptionists / secretaries who want a good career platform, desire a continuous personal growth in every area of life and are willing to learn and grow!!! perform a variety of basic secretarial and clerical duties with a principal focus on key office reception functions, as well as basic and specialized...

  • Company Secretary

    1 week ago


    Kuala Lumpur, Malaysia Lendlease Full time

    **Company Secretary** If you are looking for an exciting role that works closely with a dynamic team and offers growth opportunities, this is the role for you. Company Secretary reports to the Head of Legal and is responsible in contributing to the delivery of Company Secretariat activities, prepare documentation and perform related administration and...

  • Personal Assistant

    3 days ago


    Kuala Lumpur, Malaysia PG Mall Sdn Bhd Full time

    Provide comprehensive personal assistant, administrative and secretarial support to Director - Maintaining Director's agenda and assisting in planning appointments, meetings, conferences, etc. - Compose and prepare correspondence and presentations, compile documents for meetings. - Maintain Director's office systems, including data management to ensure...

  • Personal Assistant

    12 hours ago


    Kuala Lumpur, Malaysia By Sarah Ahmad Sdn. Bhd Full time

    **Responsibilities**: - We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.**Benefits**: - EPF - SOCSO - Annual Leave


  • Kuala Lumpur, Malaysia Warisan TC Management Service Sdn Bhd Full time

    **Job Summary** Company Secretaries are responsible for ensuring that an organization complies with standard financial and legal practices and maintains high standards of corporate governance. This position will support in-house secretarial services in managing and administering day-to-day operation of secretarial practices. **Responsibilities**: -...