HR & Admin Executive

5 months ago


Shah Alam, Malaysia Agromaster Fertilizer Holding Sdn Bhd Full time

**Responsibilities**:

- To carry out HR routine administrative tasks & ensure fulfilment and compliances of company policies and guidelines, labour law and regulations.
- To carry out administrative tasks for office necessities and assist in resolving all administrative related problems.
- Act as the first point of contact for employee inquiries, providing information and guidance on HR policies and procedures.
- Responsible to do issuance of HR letters, which includes Employment offer, Confirmation/Extension, Transfer, Promotion, Disciplinary, Termination & Acceptance of Resignation, etc and Memo to all employees or any HR related matters.
- To prepare and conduct orientation to new joiners’ onboarding and amenities.
- Manage and maintain personnel records and prepare monthly human resource reports.
- Monitoring of monthly staff attendance records closely.
- Ensure leave update done on timely basis.
- Overtime and foreign worker wages computation.
- Checking meal allowance and medical claims.
- Maintain all confidential data and important P&C documentation with integrity manner.
- Maintenance of system / software (attendance / thumb print) - new registration and deletion from the system.
- Prepare and maintain standard ad-hoc reports, queries and conduct appropriate audits to ensure data integrity.
- Organize and maintain proper filling system in server.
- Vendor Management & Office Administration (Adequacy of Stationary / Provisions / Refreshments / adequacy of Sub Staff) Courier & Dispatch (Inward / Outward / Outstation) / also making record of Local maintaining.
- Establish and maintain visitors’ record-keeping system for contacts, files, and employee directory.
- Meeting arrangement and minutes writing.
- Organizing & coordinate all functions of the organization, arranging company outings.
- Keeping track of cycle of all maintenance contracts.
- Co-ordination and maintenance of systems related to housekeeping.
- Monitoring, maintaining, tagging, and updating company assets record.
- Ensure company license and insurance renew on time and compliance to Government requirement.
- Monitoring utility, office maintenance. Ensure operation of equipment and coordinates any required repairs to office equipment.
- Monitoring cleanliness of building, pantries, meeting room and walkway and security support.
- Maintain and purchase of office supply inventories, order of stationery, business name card etc.
- Oversees the company administrative matters and upkeeping of Company facilities and equipment
- To carry out any other duties and job function from time to time as instructed by the Head of Department.

**Requirements**:

- At least 3 year(s) of working experience in the related field is required for this position. Preferably Senior Executives specializing in Clerical/Administrative Support or equivalent.
- Required language(s): Bahasa Malaysia, English and Mandarin will be added advantages.
- Good problem-solving skill.
- Able to meet stringent reporting deadlines and handle corporate reporting responsibilities.
- An independent person with high degree of maturity, integrity & initiative.
- Computer literate with good knowledge of Microsoft Office.
- Highly independent person with a sense of urgency, responsibility and result oriented.
- A team player who is dynamic with mature personality, independent and able to work under pressure.

**Benefits**:

- Opportunities for promotion

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (required)

**Experience**:

- Human resources: 3 years (required)
- Administrative: 3 years (required)


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