HR Executive

6 months ago

Kuala Lumpur, Malaysia JP Caliber Full time

**HUMAN RESOURCE SPECIALIST - JOB SCOPE (F&B INDUSTRY)**

**Responsibilities**:

- Manage the day-to-day office operations and ensure smooth functioning
- Organise and schedule meetings and events
- Handle travel arrangements for employees
- Support recruitment and onboarding processes for new hires
- Maintain employee records and files
- Administer employee benefits and payroll
- Coordinate and conduct performance evaluation processes
- Mediate employee relations matter
- Provide guidance on company policies and procedures
- Serve as a liaison between management, employees, and external stakeholders

**1. Contracts and Documentation Management**:

- Prepare employment contracts and ensure all necessary documents are completed and signed.
- Maintain and secure contract files.

**2. Recruitment and Interviewing**:

- Identify staffing needs and develop position descriptions.
- Create recruitment plans and post job openings.

**3. Salary Administration and Statutory Payments**:

- Prepare monthly salary calculations and obtain approval.
- Handle overtime, late coming, and other salary-related matters.
- Manage statutory payments, such as KWSP, Socso, and income tax.

**4. Performance Appraisal and Management**:

- Conduct visits to outlets to assess staff performance and satisfaction.
- Collaborate with management on performance evaluations.
- Coordinate the annual performance appraisal process and establish timelines.

**5. Leave Management and Claims Processing**:

- Manage annual leave requests and obtain necessary approvals.
- Record and update medical leave and claims.
- Maintain records of annual leave and public holiday balances.

**6. Licenses and Permits**:

- Monitor and renew licenses for outlets and the office.
- Prepare schedules and ensure compliance with regulations.

**7. Insurance Management**:

- Oversee outlet insurance and handle claims.
- Update staff insurance information.
- Communicate staff status changes to insurance agents.

**8. Payment of Utilities and Rental**:

- Coordinate and ensure timely payment of utility bills, such as electricity, water, and internet services for all outlets and the office.
- Process rental payments for outlets and the office space.
- Maintain records and receipts of utility and rental payments.

**9. Uniform Requests and Inventory Management**:

- Coordinate uniform requests for new staff.
- Maintain a uniform budget and update inventory records.
- Ensure uniform requests are approved and justified.

**10. Employee Recognition and Rewards**:

- Prepare Employee of the Month awards and vouchers.
- Coordinate the ordering of vouchers and certificates.

**11. Onboarding and Offboarding Processes**:

- Prepare onboarding forms and facilitate the onboarding process.
- Prepare confirmation letters and handle the promotion and increment process.
- Manage offboarding procedures for resignations, including sending official letters and filing necessary documentation.

**12. Office Management**:

- Manage the Oval Damansara office, including access cards, keys, and supplies.
- Coordinate with the office management and ensure sufficient inventory.

**13. Finance and Ad Hoc HR Tasks**:

- Support ad hoc finance assignments when necessary.
- Update the Employee Handbook.
- Organize team-building activities and appointments.

**Requirements**:

- Excellent organizational and time management skills
- Strong attention to detail and accuracy

Google Drive)
- Effective verbal and written communication skills
- Ability to multitask and prioritize tasks effectively
- Strong leadership and supervisory skills
- Knowledge of office management principles and best practices
- Familiarity with budgeting and expense tracking
- Problem-solving and decision-making abilities
- Ability to work well under pressure and meet deadlines

The HR Specialist is responsible for ensuring the smooth operation of the office, managing administrative tasks, supervising staff, and maintaining a professional work environment.

Also plays a crucial role in various HR functions, including contract management, recruitment, performance appraisal, leave management, licensing, employee recognition, salary administration, insurance management, office management, and finance-related tasks.

They are committed to meeting deadlines and upholding excellence in their work, while also being available and responsive during critical times or urgent situations.

**Salary**: From RM3,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Flexible schedule
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Human Resources: 2 years (required)

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