Sales & Marketing Coordinator Accounts Assistant
3 weeks ago
**Overview**:
**Salary**:
4,900 MYR ~ 5,900 MYR**Industry**:
Manufacturing(Pharmaceutical/Medical Equipment), Trading Firm- Sales & Marketing Coordinator
- 1. Update My Sales & Purchase File by monthly basic- Update forecast quantity provide by TTK to the excel sheet.
- Update Sales Data to the file.
- Cross check the formula to avoid error.
2. Shopee Live & Shopee Report- Assist Brand Executive to coordinate Shopee Live.
- Tabulate the Shopee report.
3. Distribution Report- Update distribution data for both GT & MT.
- Manually key the distribution coverage by channel from sales data.
4. CSA Monthly Report- Update the sales data from TTK.
- Cross check formula to avoid error.
5. Singapore Daily Sales Report & Update- Update the sales data from TTK & DCH
6. Invoice Arrangement- Print and sorting invoice send by TTK.
- Collect invoice from TTK & distribute to the sales & marketing team.
7. Repacking Tracking- Update repacking tracking excel file to ensure quantity are tally. Order stickers etc.."
8. Repacking - Instruction Manual & Inspection Report- Monitor Repacking material including repacking sticker, inner carton (by monthly).
- Prepare Instruction Manual & Inspection Report for any changes or new SKU list in.
- Reprint sticker if OOS in TTK.
- Act as QA, check on repack quality.
9. Application Expenses & Claim in system (MYE & MYC)- Assist on sales & marketing team. Eg: TTA
- Check balance quantity of DO, attachment of prize delivery.
10. Office Sample Tracking- Keep track the balance of office sample are tally with Excel.
- Collect sample from TTK.
11. Assist on parcel delivery- Giveaway gift posting.
- Assist sales & marketing if any parcel need to courier.
12. Forecast Data- Update forecast data to CSA monthly file for each account & update the sales manager once is done.
13. Site Recce /Store Recce / sample pick-up from agency
- 14. BR Minutes- Coordinate & Record BR minutes for team.
15. Others tasks as assigned by Sales & Marketing Manager
- Shipment:
- 1. Full responsibilities in coordination activities related to purchase orders to suppliers in China and Japan, liaise with them on order status
- 2. Monitoring the Swift PO and delivery schedule to ensure on time & accurate delivery from overseas suppliers
- 3. Handle the packing list, delivery note and invoices for sell the products to customers when the cargo arrived to warehouse
- 4. Coordinate with forwarder prior to arrival of vessel & provide necessary document to make sure custom clearance process smoothly
- 5. Handle and issue the credit note for damaged stock and samples withdrawn from customer for promotion activation
- 6. Coordinate with forwarder prior to arrival of vessel & provide necessary document to make sure custom clearance process smoothly
- Accounting:
- 1. Assist in the data entry for Account Payable and Account receivable
- 2. Monitor accounts receivable and send the monthly debtor statement
- 3. Analyse Accounts payable Aging and make payment to vendors
- 4. Arrange the courier service and other admin related works if necessary
- 5. Assisting in the accounting activities when assigned**Qualifications**:
**Requirement**:
- Basic Accounting knowledge and bookkeeping skills.
- Computer literacy in MS Office, especially Ms Excel. MUST posses a strong skill set with Ms Excel.
- Possess strong interpersonal skill, positive attitude, results oriented, team player and able to work independently.**English Level**:
**Other Language**:
Mandarin, English
**Additional Information**:
**Benefit**:
- Fixed Allowance for Petrol & Toll: RM 900
- Parking: Claim by receipts.
- Mobile Phone: Company Phone will be given (iPhone)
- Travel expenses (To Outstation/ Oversea) for toll, parking, hotel accommodation and flight: Claim by receipts.
- Travel expense (To outstation) Petrol: Claim by mileage - RM 0.55/ km
- Medical and Hospitalization: Insurance coverage (Tokio Marine)
- Annual Leave: 1st to 2nd Year - 12 days, 3rd year - 14 days, 4th year - 16 days, 5th year - 18 days and from 6th year and onwards - 20 days.**Working Hour**:
9am ~ 5.30pm**Holiday**:
Follow Malaysia PH**Job Function**:
- Financial Accounting
- Accounting support
- Other
- Web Marketing
- Partial of full set (AP, AR, Bookkeeping)
- Product Development/Marketing
- Sales coordinator/Admin/Receptionist/Secretary
- Other(Business Administration & Management)
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