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Administrative Assistant

7 months ago

Subang Jaya, Malaysia TPH Hostel Management Sdn Bhd Full time

**履行職責**

在履行職責時，您將向經理或任何其他認為適當的代表報告。

**職責**

1. 提供行政支持，確保高效率的辦公室運作。

2. 維護實體和數位歸檔系統。

3. 接聽電話並將來電者引導至適當的人員、安排預約、簽收傳入的包裹以及協助客戶和其他訪客。

4. 回覆電子郵件和其他數位查詢和信件。

5. 管理高階員工的日曆，包括安排旅行。

6. 起草和編輯信件、報告和其他文件。

7. 輸入和更新資料庫和電子表格中的資訊。

8. 準備會議議程並記錄會議記錄。

9. 協調會議後勤工作，包括房間佈置和餐飲（如果需要）。

10. 使用文字處理和簡報軟體建立和編輯文件。

11. 操作和維護辦公設備，包括印表機和影印機。

12. 與維修人員和外部供應商合作，確保辦公設備處於良好的工作狀態，並且辦公用品隨時可用。

13. 根據要求進行研究，並彙編和總結報告或演示的資訊。

14. 與其他 TPH 員工密切合作，並根據需要為其他同事提供支援。

15. 謹慎處理敏感資訊，以維護機密性和安全性，並確保遵守隱私權政策和法規。

16. 確保按時完成任務並適應不斷變化的優先事項。

17. 為組織呈現正面、專業的形象。