Vc Coordinator

1 week ago

Kuala Lumpur, Malaysia Herbert Smith Freehills Full time

**BRISBANE, KUALA LUMPUR, MELBOURNE - CBD, PERTH, SYDNEY - CBD**

**THE OPPORTUNITY**

We are seeking a Video Conference Coordinator who is highly service orientated who excels at communicating and engaging with various stakeholders.

As an integral part of our VC Centre, our Video Conference Coordinator can be based out of our offices in Brisbane, Sydney, Melbourne, Perth, or Kuala Lumpur and work a rotating roster of 8.00 - 16.15, 11.00 - 19.15 (AEST), Monday to Friday.

In this fast-paced role, the Video Conference Coordinator supports the VC Centre by coordinating, scheduling, managing rooms and resources delivering internal and external video connectivity bookings and supporting webinars.

Other key responsibilities include:

- Operating computer-based booking systems.
- Providing best practice advice on platform selection for staff and clients.
- Providing practical AV assistance and sound advice to internal and external clients.
- Responding to all enquiries and support requests.
- Developing and maintain accurate procedural documents.
- Participating in delivery of training.

**SKILLS, EXPERIENCE AND QUALIFICATIONS**

You will also have sound experience with:

- Microsoft Office suite.
- Audio visual, webinar and video conferencing technology such as Crestron, Extron, Poly and SIP.
- Providing remote and some in room technical operational support to video conference meeting rooms.
- IT Help Desk, Audio Visual/Video Conferencing industry or similar experience.

**GROUP / TEAM**

Office Operations

**GROUP / TEAM DESCRIPTION**

Our Office Operations function plays a central role in managing our working environment and the services within it, so that practice areas can serve their clients to the best of their ability. That goes beyond just ensuring that professionals have the client-facing and office services and equipment they need. It’s about ensuring that every space around our global network serves its purpose effectively, whether that’s an office, a breakout area or a conference room.

The team also makes sure that all-important legal documents are where they need to be through the mailroom and courier services, as well as overseeing document archival and retrieval. Our Office Operations function includes Procurement, Building Operations, Document Production, Business Continuity and Client Services & Travel teams.

**What we offer**:

- We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. We are dedicated to creating an exceptional experience for our clients and we value empathy, simplicity and commerciality.
- At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.
- People join us to develop their careers and themselves. To support this we provide contemporary tailored learning programs, regular career conversations and a culture of feedback.
- At Herbert Smith Freehills we value flexibility. For most roles, we work an average of 60% of the time in the office, taking into consideration individual, team, client and learning needs.
- This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you_

**ROLE TYPE**

Business Services

**CONTRACT TYPE**

Permanent

**WORKING PATTERN**

Full Time

**DIVERSITY & INCLUSION**

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.

Herbert Smith Freehills

VC Coordinator | Herbert Smith Freehills

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