Personal Assistant to CEO

4 weeks ago

Kuala Lumpur, Malaysia Agensi Pekerjaan Find Talent Sdn Bhd Full time

To act as a first point of contact dealing with correspondence and phone calls.
- To assist and provide high level confidential support to CEO’s personal & business matters by providing a full secretarial and administrative service.
- Maintain an organized system for tracking, monitoring and prioritizing tasks.
- Plan, organize extensive travel and accommodation when required from scratch independently.
- Conduct research on behalf, perform personal shopping and run errands independently.
- Able to follow up on incoming issues, handle matters expeditiously and follow through on tasks to successful completion.
- Attending to CEO’s personal matters and general errands which includes banking matters, claims, credit card payments, end financier instalments, gift deliveries, travel arrangement etc.
- A can-do attitude: able to follow through with the end-to-end execution and able to adapt to obstacles/changes.
- To proactively manage and coordinate CEO’s electronic and manual diary by prioritizing and arranging appointments and relocation as necessary.
- Assist with Household matters such as maids, drivers, billings, and upkeep & maintenance of cars and properties.
- At least 5 year(s) of working experience portfolio with senior management personnels and corporate bodies.
- Undertake special assignments, ad-hoc functions and related duties as assigned by Superior independently.

**Job Requirements**:

- Age between 35 to 45 years old.
- Availability immediately if possible. Tentative joining date no later than 1st April 2024.
- Minimum 5-8 years working experience in related in Secretary / PA position. Is a plus point if graduated in relevant field.
- Possess a positive attitude, and able to work extremely independently with minimum supervision.
- Have experience in Corporate matters and working in a PLC.
- Excellent time management skills with the ability to manage multiple priorities, competing tasks and demands with tight deadlines.
- Have common sense and able to make good judgement and recommend more effective ways to run CEO’s office and swiftly troubleshoot issues.
- Pro-active, quick, flexible, adaptability, dependable, independent, highly organized, resourceful team player with a strong sense of responsibility and willing to learn.
- Sensitive and attention to details, with the ability to maintain a high level of accuracy.
- Experience in information finding or research using reliable resources.
- Have wide experience other than just administrative experience.
- Strong administrative, planning and organizational skills with professional direction that reflect ability to perform and prioritize multiple tasks seamlessly with attention to details.
- Future-oriented thinker, who actively seeks for opportunities and makes good recommendations along with strong implementation.
- Have working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
- Proficient in both written and spoken English and Bahasa Malaysia.
- Possess own transport and willing to travel.
- Flexible to stay back or standby during weekend when needs assistance.
- Official Working hours & days: Office Hours: 9.00 am - 5.30pm (Monday to Friday).

Pay: RM9,000.00 - RM10,000.00 per month

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