Personal Assistant to CEO

6 months ago


Kuala Lumpur, Malaysia Agensi Pekerjaan UniTalent (Recruitment Agency) Full time

**JOB OBJECTIVES**
- Ensure the smooth and efficient administration of the tasks in the CEO’s office.
- Co-ordinate and make preparation for meetings/Board meetings.

**KEY ACTIVITIES**

1. Act as a first point of contact: dealing with appointments requests by employees and phone calls.

2. Manage CEO’s calendar, organizing and schedule meetings, events, and appointments.

3. Schedule, arrange, invite, coordinate, and make preparation for meetings for Board of Governors (BOG), Senior Management, Management and College which involves:

- Booking of meetings rooms and venues for meetings, functions, and events.
- Ordering of food and beverage for lunches and teatime.
- Recording and preparing minutes of meetings, compilation of info packs for presentation and discussions at the meetings and filing of approved minutes and info packs.
- Preparing documents/reports for presentation by the CEO at the Board meetings.
- Preparing documents/reports for the BOG at the Board meetings.

4. Filing of CEO, Senior Management, Management and BOG documents in physical and electronic storage.

5. Deliver original documents from government bodies, authorities, external parties to relevant Head of Departments (HODs) for safe keeping.

6. Collating, claiming, and filing of business expenses of the CEO.

7. Liaising with HODs, academic staff and non-academic staff.

8. Booking and arranging travel, transport, and accommodation for CEO.

9. Reminding College’s Management and staff of important tasks and deadlines.

10. Assisting CEO in the Strategic Management Office functions:

- Primary responsibility is to oversight and administration of strategy execution.
- Serves as central function that ensures organization sustains its focus on strategy - from development to execution by integrating Strategy-Focused concepts, principles, and best practices into the fabric, cadence, and processes of the organization.
- Provides an integrated approach to strategy management process that bridges traditional functional domains.
- Ensures integration of governance systems to strategy management process.

11. College activities (ie: Graduation Ceremony):

- Preparing VIP listing.
- Any other matters that related to Guest invitation.

12. To perform any other duties as and when assigned by the CEO. JOB

**REQUIREMENTS**
- A recognized Bachelor’s Degree in any discipline is preferred.
- Prior working experience is required, preferably with 5-10 years of working experience as Personal Assistant.
- Ability to maintain high confidentiality of matters related to the CEO’s office (including info obtained from meetings).
- Excellent English communication (written and oral) and interpersonal skills.
- Proficiency in Bahasa Malaysia is compulsory.
- Possess high adaptability, hands-on, strong organizational, multi-tasking and time management skills.
- Proven ability to work independently with minimum supervision.
- Good interpersonal & communication and stakeholders management skills.
- Computer literate and proficient in Microsoft Office (Outlook/Word/Excel/Power Point).

Pay: RM5,000.00 - RM5,500.00 per month

Schedule:

- Monday to Friday

**Experience**:

- Secretarial: 8 years (required)



  • Kuala Lumpur, Malaysia CoinClan Full time

    Reporting directly to a CEO/Founder, the Personal Assistant provides executive support in a one-on-one, highly trusted relationship. The Personal Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO and all team members. The Personal Assistant must be able to work under pressure at...


  • Kuala Lumpur, Malaysia CoinClan Full time

    **Company Introduction**: CoinClan is a licensed & regulated cryptocurrency exchange company. We are currently operating in Australia, the EU, the UK, and Canada. We trade on major crypto P2P platforms such as Binance P2P, and we are the largest crypto P2P merchant/liquidity provider in all of the countries and on all of the P2P platforms where we advertise...


  • Kuala Lumpur, Malaysia NESTRONTECH SDN BHD Full time

    **Job Title: Legal Personal Assistant to CEO** **Nestron **is dedicated to advancing the future of housing with cutting-edge prefab homes. We are committed to redefining modern living through innovation, sustainability, and smart technology. Our mission is to provide affordable, eco-friendly, and technologically advanced homes globally. With a focus on...


  • Kuala Lumpur, Malaysia Total IT Global Full time

    Proven 6+ years of experience as an executive assistant, personal assistant or similar role. - Excellent organizational and time-management skills. - Adept at handling multiple tasks and priorities with strong attention to detail. - Outstanding communication and interpersonal abilities, with a high level of discretion and confidentiality. - Proficiency in MS...


  • Kuala Lumpur, Malaysia Total IT Global Full time

    **Job Responsibilities-** - Proven 6+ years of experience as an executive assistant, personal assistant or similar role. - Excellent organizational and time-management skills. - Adept at handling multiple tasks and priorities with strong attention to detail. - Outstanding communication and interpersonal abilities, with a high level of discretion and...


  • Kuala Lumpur, Malaysia Nestron Tech Sdn Bhd Full time

    Calendar and Schedule Management: Organize and manage the CEO’s calendar, including arranging appointments, meetings and conferences. Ensure the calendar is up-to-date and well-coordinated to maximize time efficiency. - Communication: - Task and Project Management: Assist in Managing various project and task on behalf of the CEO. Prioritize assignments,...

  • Personal Assistant

    6 months ago


    Kuala Lumpur, Malaysia HAPOND DIGITAL TECHNOLOGY SDN BHD Full time

    **Job Requirement** - Min. diploma holder & 1 years experiences in related field. - Own transport - Proficient in English, Mandarin and Malay - Familiar in secretarial duties and administration. - Tactful and discrete in dealing with confidential information - Provide admin and secretarial functions - Keep the CEO well informed of upcoming conference and...


  • Kuala Lumpur, Malaysia NESTRONTECH SDN BHD Full time

    **Job Title: Legal Personal Assistant to CEO** **Nestron **is dedicated to advancing the future of housing with cutting-edge prefab homes. We are committed to redefining modern living through innovation, sustainability, and smart technology. Our mission is to provide affordable, eco-friendly, and technologically advanced homes globally. With a focus on...


  • Kuala Lumpur, Kuala Lumpur, Malaysia ScaleJet Full time

    We're looking for a proactive and flexible Personal Support Specialist to support the CEO of an eCommerce company with both personal and business tasks. This role is a 50/50 blend of responsibilities, requiring someone who can anticipate needs, stay organized, and take initiative to keep everything running effortlessly behind the scenes, allowing the CEO to...


  • Kuala Lumpur, Malaysia Yayasan Guru Malaysia Berhad Full time

    **JOB SUMMARY** This position is responsible for providing high-level secretarial and administrative support to the CEO and carry out tasks and requests as instructed and works with minimum supervision and handles confidential matters professionally. **JOB RESPONSIBILITY** 1. Manage the CEO's calendar to co-ordinate meetings/ appointments, and to ensure...


  • Kuala Lumpur, Malaysia Yayasan Guru Malaysia Berhad Full time

    **JOB SUMMARY** This position is responsible for providing high-level secretarial and administrative support to the CEO and carry out tasks and requests as instructed and works with minimum supervision and handles confidential matters professionally. **JOB RESPONSIBILITY** 1. Manage the CEO's calendar to co-ordinate meetings/ appointments, and to ensure...


  • Kuala Lumpur, Malaysia Yayasan Guru Malaysia Berhad Full time

    **JOB SUMMARY** This position is responsible for providing high-level secretarial and administrative support to the CEO and carry out tasks and requests as instructed and works with minimum supervision and handles confidential matters professionally. **JOB RESPONSIBILITY** 1. Manage the CEO's calendar to co-ordinate meetings/ appointments, and to ensure...


  • Kuala Lumpur, Malaysia Yayasan Guru Malaysia Berhad Full time

    **JOB SUMMARY** This position is responsible for providing high-level secretarial and administrative support to the CEO and carry out tasks and requests as instructed and works with minimum supervision and handles confidential matters professionally. **JOB RESPONSIBILITY** 1. Manage the CEO's calendar to co-ordinate meetings/ appointments, and to ensure...


  • Kuala Lumpur, Malaysia One Allianz Consortium Sdn Bhd Full time

    **The Company**: AZEO prides itself as an integrated Human Capital Development provider that goes beyond a regular Training Provider as its solutions are designed to empower workforce from skillset to mindset. Our capabilities are corporate training, teambuilding and business consultancy. **The Role**: To provide high-level administrative and business...


  • Kuala Lumpur, Malaysia IFloss Dental Full time

    Directly Support the CEO: - Manage the CEO's complex calendar, and to-do list, scheduling appointments, meetings, travel, and events. - Draft and edit letters, presentations, reports, and other documents as needed. - Manage and maintain confidential files and documents. - Conduct research and gather information to support the Director's decision-making. -...


  • Kuala Lumpur, Malaysia Esente Advisory Sdn Bhd Full time

    **_Job Summary_**: - This position is a key role working with the CEO to:_ - I. Support to grow the business and improve operations_ - II. Independently lead special projects_ - III. Provides executive support in a one-on-one working relationship and serves as the primary point of contact for internal and external liaison on all matters pertaining to the...

  • Pa to CEO

    6 months ago


    Kuala Lumpur, Malaysia Nectar Group Full time

    Are you a highly organised individual with a knack for managing details seamlessly? If you are someone who thrives in a dynamic work environment and takes pride in providing top-notch executive support -,we have the perfect opportunity for you! As the CEO's Personal Assistant, you'll play a pivotal role in ensuring the CEO's professional life runs smoothly....

  • Personal Assistant

    6 months ago


    Kuala Lumpur, Malaysia SAMADHI RETREATS SDN BHD Full time

    Reporting to CEO and responsible for all secretarial and administrative duties, personal and corporate matters. - To attend all secretarial and personal administrative duties in a confidential manner - Acting as the trusted point of contact for the CEO's office for all external parties and internal employees, and dealing appropriately with correspondence,...


  • Kuala Lumpur, Malaysia SPCI HELM Malaysia Sdn Bhd Full time

    **Job Description: Executive Assistant to CEO** **Position Overview**: The Executive Assistant to the CEO will provide high-level administrative support to the Chief Executive Officer and members of the management team including General Manager (GM) and Chief Financial Officer (CFO) in order to enhance their effectiveness and contribute to the overall...

  • Personal Assistant

    6 months ago


    Kuala Lumpur, Malaysia HR Excell Sdn Bhd Full time

    Duties and responsibilities of Personal Assistant 1. Act as the point of contact between the manager and internal/external clients. 2. Screen and direct phone calls and distribute correspondence. 3. Handle requests and queries appropriately. 4. Manage diary and schedule meetings and appointments. 5. Make travel arrangements. 6. Take dictation and minutes....