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Assistant Lead

2 months ago

Shah Alam, Malaysia Lapasar.com Full time

**Job Primary Responsibilities**:
1. Ensure maximise the products and/or timely GRN in addition to the company’s Gross Profits by a monthly basis.

2. Any other form of monetization or creation of additional revenues and profits.
3. Ensure the trackable details are provided to the Corporate Lead to track the target and performance.
4. Onboard a new client successfully (by request).
5. Ensure end-to-end client and vendor servicing, in particular, but not limited to a. Vendor onboarding & vendor management b. Assisting with UAT setup c. User Training d. Contract reviews e. Product Benchmarking f. Ad-hoc sourcing requests

**Further Responsibilities**:
**1. Project Management**
a. Project management, lead and assist in the planning and implementation of various campaigns done on Lapasar

b. Draw up the project plans, dependencies, and communicate across the involved parties to align everyone across the scopes and timeline.

c. Maintain and manage project timelines, expectations, tasks and resources

d. Ensure that all parties involved in the projects are doing their part timely and accurately

e. Ensure that the project status, issues or changes made are communicated to internal and external stakeholders and appropriate parties and documented appropriately

f. Manage client expectations and ensure all requests are addressed in a timely manner.

g. Represent the team and company while meeting clients

**2. Account Management**
a. Manages the operational business relationship of midsize to large domestic accounts; serves on the account team.

b. Conducts and reviews purchasing analysis.

c. Acts as a point of escalation and collaborates with other functions to drive resolution of operational issues of medium to high complexity, in support of the customer/partner requirements.

d. Proactively communicates operational process changes to customers/partners and internal clients; supports the implementation phase.

e. Check on Pre-Orders, Recipient Details and any system issues on a daily basis and make sure the order is punched-out properly to the Lapasar system.

f. Ensure to share the relevant reports to the client in bi-weekly basis.

**3. Direct Sales**
a. Manage end-to-end sales from sourcing, purchasing, selling and delivering goods to end users.

b. Track all transactions in the respective sheets and ensure communication is clear with all relevant parties.

c. Identify and execute profitable trading opportunities in order to achieve the Additional Gross Profit for the department

d. Ensure that all parties involved in the projects are doing their part timely and accurately

e. Ensure that the project status, issues or changes made are communicated to internal and external stakeholders and appropriate parties and documented appropriately

f. Manage client expectations and ensure all requests are addressed in a timely manner.

**4. Sourcing (Oversee sourcing team)**
a. Ensure that sourcing requests from clients and responses from vendors are in writings.

b. Respond to sourcing requests immediately with a timeline on revert date.

c. Ensure conversion of 80% of sourcing requests with at least 3-6% commission.

d. Optimising sourcing requests to be more profitable whether by upselling, or getting quantities.

e. Reviewing, comparing, analysing, and approving products and services to be purchased.

f. Maintaining good supplier relations and negotiating contracts.

g. Researching and evaluating prospective suppliers.

h. Following and enforcing the company’s procurement policies and procedures.

i. Executing the necessary processes, including sourcing and tender management, to improve upon the various frameworks for all categories.

j. Ensure compliance to organisation policies, in line with efforts to streamline the procurement processes across various environments. This includes e-procurement and master data vendor lists.

k. Every RFQ response must have minimum 3 quotations within 3 working days and must benchmark the price against other online platforms such as Lazada, Shopee and any other online vendors.

**5. Updates to Superior**:
b. Weekly update meeting in person.

**i. **Update on additional revenues and Gross Profits of the month to date
**ii. **Run through upcoming and running projects in relation to the Gross Profit being created (Direct Sales pipeline)
**iii. **Run through all clients in the onboarding stage and the status
**iv. **Project deliverables, successes and bottlenecks
**v. **Any other happenings: key problems, key happenings.

**6. Team management**
a. Manage the given team or small group to deliver the set target and achievable

c. Ensure that the responsible PIC assists on any replacement orders when necessary.

d. Ensure that the responsible PIC assists the fulfillments orders.

e. To review performance of the provided resource or person reporting to you.

f. Hire or terminate subordinates should require.

g. Be responsible for overall department KPI alongside Corporate Team Lead

h.

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