Admin Assistant

6 months ago


Kota Kinabalu, Malaysia Aru Suites Sdn Bhd Full time

Assist in the creation, review, and processing of purchase orders, ensuring accuracy and compliance with procurement
policies and procedures.
- Communicate with suppliers, both existing and potential, to obtain quotes, negotiate terms, and follow up on order status
and delivery schedules.
- Monitor and maintain inventory levels, reorder points, and stock records to ensure that supplies are on hand when needed.
- Maintain accurate records of procurement transactions, purchase orders, receipts, invoices, and contracts in an
organized and accessible manner.
- Research and compare prices, specifications, and terms from various suppliers to identify cost-effective procurement options.
- Ensure that all purchasing activities adhere to company policies, regulations, and relevant laws, such as procurement
laws or industry standards.
- Generate and compile reports on purchasing activities, expenses, and supplier performance for management review.
- Coordinate with the finance department to process supplier invoices, resolve discrepancies, and ensure timely payments.
- Participate in evaluating supplier performance, assessing their reliability, quality, and delivery timeliness.
- Assist in identifying potential new suppliers, obtaining samples, and conducting preliminary assessments to expand the supplier base.
- Provide general administrative assistance to the purchasing team, such as scheduling meetings, handling
correspondence, and maintaining filing systems.

**Job Types**: Full-time, Permanent

**Salary**: RM1,500.00 - RM1,800.00 per month

**Benefits**:

- Professional development

Schedule:

- Day shift

Ability to commute/relocate:

- Kota Kinabalu: Reliably commute or planning to relocate before starting work (required)

**Education**:

- STM/STPM (preferred)

**Experience**:

- Administration: 1 year (preferred)

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)


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