Finance & Administrative Manager

4 weeks ago


Kuala Lumpur, Malaysia VoxEureka Full time

**WHO ARE WE LOOKING FOR?**

We are looking for a meticulous and driven person to join our dynamic team. In this role, you will oversee all aspects of financial management and administration for our company. Your responsibilities will include providing sound financial advice, ensuring effective financial management, and overseeing our administrative functions. Additionally, you will be tasked with growing and managing a team to support these functions.

As our in-house Finance & Administration Asst. Manager / Manager, you will play a pivotal role in ensuring the financial health and compliance of Vox Group (VoxEureka and Vertixal). Your duties will include:
**Financial Management**
- Maintain effective accounting and bookkeeping systems and procedures, and oversee accounting services including:

- Data entry of invoices for accounts payable & accounts receivable into the accounting system
- Weekly AR updates
- Managing payment of invoices to partners / vendors, including ensuring the vendor invoices conform with internal policies
- Vetting of revenue/expenses tracker
- Ad-hoc cash flow projections
- Advisory relating to finances, tax and payroll
- Monthly revenue and expenses report
- Month-end accounts closing, i.e. monthly financial statements
- Maintain records of income and expenditure in financial database
- Manages bank accounts and monitors reconciliations, transactions including wire transfers, credit cards, etc.
- Submission of withholding taxes
- Bi-monthly service tax (SST) submissions
- Income tax for Vertixal, liaison with tax agent for VoxEureka, income tax estimate submission for both VoxEureka & Vertixal
- Directing the preparation of financial reports that summarise and forecast the organisation's financial position such as income statements, balance sheets and analyses of future earnings and income

**Administrative Management**
- Monthly payroll processing and annual EA Forms processing
- Monthly employee claims processing
- Manage and handle employee EPF and SOCSO contributions
- HRDF claims submission
- Oversees documentation of recruitment of staff, consultants and interns
- Keep personnel records, health/well-being benefits and insurances up-to-date
- Drafting of Partners’ Resolutions

**Governance Support**
- Work with Directors to proactively mitigate financial and legal risks to the organization and its shareholders / partners
- Recommend policies and procedures in areas encompassing finance and accounting for the consideration of Directors
- In close consultation with Directors so that each individual has an opportunity to understand fully the key financial issues confronting the organization
- Ensures reporting obligations to relevant bodies are completed in a timely and accurate fashion

**JOB REQUIREMENT**
- Proven experience in finance or accounting, with a solid understanding of financial regulations and best practices, accounting procedures and protocols in budget administration and financial forecasting, analysis and reporting
- Exceptional numerical proficiency and attention to detail
- Strong organizational skills, capable of managing multiple tasks and deadlines
- Proficiency with computerized financial systems, such as accounting programs, databases, payment processing, excel spreadsheets, and payroll services.
- Excellent communication and interpersonal skills, able to liaise effectively with internal and external stakeholders
- Demonstrated capacity to think strategically with expertise in complex problem-solving, decision making, and critical thinking skills
- A proactive and independent work ethic, combined with the ability to collaborate effectively with a team

**Job Types**: Full-time, Permanent

**Salary**: RM7,000.00 - RM10,000.00 per month

**Benefits**:

- Flexible schedule
- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

**Experience**:

- Accounting: 5 years (required)

**Language**:

- English (required)

Expected Start Date: 05/06/2024


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