Finance and Administration Officer

3 days ago

Kuala Lumpur, Malaysia PATH Full time

**KOLWEZI, OR KAMINA OR KALEMIE**

PATH in DRC seeks a **Finance and Administration Officer** to provide financial and administrative support to the Bill & Melinda Gates Foundation-funded “Support Routine Immunization Strengthening in Haut Lomami, Lualaba, and Tanganyika” project. The position will be based in one of the three target provinces.

PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions—including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide. PATH has worked in DRC since 2010, strengthening the health system and supporting its digital health transformation. Collaborating with national and sub-national partners, we prepare for and respond to emerging health threats in the Central African country.

Launched in 2019, the “Support Routine Immunization Strengthening in Haut Lomami, Lualaba, and Tanganyika” project has supported the Expanded Programme on Immunization (EPI) and the _Division provinciale de la santé_ (DPS) to improve immunization coverage in each of the three target provinces. In addition to traditional technical assistance, PATH has provided financial and administrative assistance to each DPS to manage their resources for immunization activities from various sources of support, including the Gates Foundation.

The Finance and Administration Officer will provide financial and administrative assistance to the DPS in their province. They will provide daily coaching and mentoring to provincial finance staff, with the aim of transferring skills and competencies to strengthen their capacity to manage resources from external donors, including the Gates Foundation. They will also provide, facilitate, or recommend targeted training in financial management. In collaboration with the provincial Coordinator, they will reinforce the management of immunization activities, especially with respect to operations.

**Responsibilities**:
**_ DPS Coaching and Mentoring - _**Desk-side support will include assistance in:

- Establishing, revising, and enforcing applicable policies and procedures to facilitate efficient implementation of immunization activities and sound management of resources in accordance with local law and donor rules and regulations
- Preparing, monitoring, and managing annual budgets and funding requests
- Reviewing payment requests for completeness, accuracy, and compliance with applicable policies and procedures and donor rules and regulations
- Processing and maintaining financial information in accordance with applicable international and local accounting principles
- Preparing, analyzing, and making recommendations based on financial reports
- Responding to internal and external audits, addressing findings, and implementing recommendations in a timely manner
- Providing, facilitating, or recommending targeted trainings in financial management, including:

- Public financial management, in collaboration with the Ministry of Health’s (MoH) Cellule d’Appui et de Gestion Financière (CAGF) and their fiscal agent
- Project financial management
- Tom2Pro accounting software
- Serving as authorizer/fiscal agent on the provincial bank account during the period in which external donors provide a significant amount of resources to the DPS for immunization activities

**_ Support to DPS Coordination _**- In collaboration with the provincial Coordinator, coordination support will include:

- Ensuring regular budget monitoring and management meetings are held with provincial leaders (including the governor) to review performance and recommend actions to keep immunization activity finances on track
- Guiding the annual budgeting cycle, preparing a roadmap in line with donor and government funding cycles to ensure availability of resources
- Providing guidance to provincial technicians during the design and planning of activities to ensure sufficient time and thought is accorded to operational requirements, including procurement planning and execution
- Assisting provincial managers to take a holistic approach to managing immunization activities and other related activities - such as polio activities - to leverage efficiencies across funding sources, avoid duplication, and manage competing demands

Required Experience
- Bachelor’s degree (or Master’s degree) in a related field and a minimum of 5 years (or 3 years) of progressive experience providing finance and administration support
- Substantial experience working for an international non-governmental organization (NGO) or international consulting firm
- Demonstrated experience in financial management for international donors (e.g., Bill & Melinda Gates Foundation, Gavi, or U

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