Admin Officer

3 weeks ago


Subang Jaya, Malaysia Old Town White Coffee Full time

**Job Summary**
- Provide Administrative support to Operation Department. Duties include general clerical, receptionist and operation information co-coordinating and compiling. Project a professional company image through in-person and phone interaction.

**Key responsibilities and accountabilities**:

- Answer telephones, co-ordinate and follow up with all operation issues.
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
- Verify outlet daily cash handling record, cash discrepancies, and sales figures.
- Bank In Slip & Sales Summary Report
- Responsible on all OTK documentations handling.
- To prepare Purchase Order
- Compile & document submission to Account (PO, DO, DCCF, invoices, utilities
bill and Incident Report).
- Proper filing of all documents
- To prepare data pooling:

- Wastage Report.
- Overring report
- Any backend data required by Ops
- Daily documentation checking & receiving
- Segregate documents according to related department.
- To follow up outlet’s month end stock count on time submission to Account.
- To coordinate and compile monthly submission from AC’s: AOP, Calendar Planner, monthly reports and outlet records.
- Coordinate on bank credit card terminal issues.
- MIS asset monitoring and tracking.
- Memo preparing and circulate to Operation team.
- Monitor on outlets used oil collection & payment. Update tracking by monthly basis.
- Follow up mall promotion matters (vouchers/ reimbursement).
- Assist and co-ordinate on OTK yearly activities.
- Maintain confidentiality with regard to the information being processed, stored or accessed.
- Any others and ad hoc issues or duties as when assigned by superior.

**Job Requirements**:

- Pleasant personality with good communication and interpersonal skills.
- Initiative, resourceful and self-motivated.
- Well-versed in Microsoft Office Applications (MS Word, Excel, Power Point).
- Language(s) preferred: English, Bahasa Malaysia.

Contract length: 12 months

**Salary**: RM1,800.00 per month

Schedule:

- Monday to Friday


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